UJEF Operations Coordinator @ The Jewish Federation of Greater Washington

UJEF Operations Coordinator

The United Jewish Endowment Fund (UJEF) of The Jewish Federation of Greater Washington works to inspire, partner with and support individuals and families on their journey to achieve their present and future philanthropic dreams. UJEF manages more than $220 million in assets and has facilitated more than $175 million in grants over the last 15 years. UJEF is guided by deep Jewish values and learning that inspire Jewish action in the rapidly changing world around us.

Position Overview
This position works within the Financial Resource Development Team and has primary responsibilities within the United Jewish Endowment Fund. The Coordinator supports the operations, administration and growth of the UJEF, by working directly with the Chief Development Officer and the Deputy Director on building and implementing processes to aid fund development and providing high quality customer service. This team member must be a detail-oriented individual who can excel as a project manager, both participating in and leading a number of high-profile projects.

The Coordinator will help the UJEF develop systems useful for smooth operations. A successful candidate will have the technical skills to quickly learn the complex software that manages a wide range of endowment funds and the communication skills that provide ongoing stewardship to donors. The Coordinator must be a self-starter, able to navigate competing priorities, support multiple projects, and interface effectively with all internal and external stakeholders.

• Manage the fund development pipeline including; tracking prospective fund holder conversations, deploying human and marketing resources to actively pursue new business opportunities within the fund, and prospective and current fund holder research
• Prepare gift documents (e.g. contracts, annuity agreements, etc.) as needed to create new endowment funds and amend existing funds
• Assist Investment Committee’s process, monitor, and organize UJEF investment documentation and reporting requirements, draft minutes for Investment Committee meetings, support the Investment Advisor RFP process
• Serve as an expert user for Endowment Fund software, deploying expertise to troubleshoot donor issues and serve as a resource for internal and external audiences; serve on project team for new software migration in 2021
• Act as the project manager for donor recognition and stewardship efforts within the Fund including the Book of Life, Making a Statement and creating new initiatives to thank and build fund holder trust
• Prepare reports and dashboards, as needed
• Provide excellent customer service by responding independently and timely to internal and external inquiries and preparing gift acknowledgments
• Serve as backup for philanthropic fund services and donor services specialists in the administration of fund distributions, key donor insurance program, etc.
• Perform other duties as assigned

Qualifications and Experience:
• Bachelor's degree (or equivalent) with a minimum two years of nonprofit or related experience or relevant advanced degree
• Excellent verbal, written and digital communication skills that are effective with a diverse range of audiences such as trustees, lay leaders, volunteers, our internal team members, donors, vendors and potential funding partners
• Strong research and report-generating skills
• Proficient in Microsoft Office including Word, Excel, Power Point and Outlook
• Ability to convey a high degree of commitment and passion for Federation and the Endowment Fund’s mission
• Ability to maintain a high level of confidentiality
• Exceptional understanding of philanthropy as it relates to the not-for-profit organization and knowledge of fundamental disciplines of resource development
• The ability to work independently and as part of a team; detail oriented, well organized, focused and goal oriented, with a high level of initiative and energy, as well as problem solving skills
• Prior experience in a database management as well as knowledge of CRM database preferred

• Knowledge of the local Jewish community and agencies, a plus

The Jewish Federation of Greater Washington envisions an open, connected, and vibrant Jewish community that cares for each other, fosters Jewish learning and journeys, embraces Jewish peoplehood and Israel, and acts as a force for good in the world. As a mission-driven non-profit organization, we work to inspire, build, and sustain vibrant Jewish life in a changing world by mobilizing our community in common purpose, intentional innovation, and effective action. Learn more at shalomdc.org.

Application Instructions

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Job Summary

  • Duration: full-time
  • Benefits: paid vacation, sick leave, parental leave, medical, vision, dental, retirement plans, leave early for Shabbat, relocation option available, Life Insurance
  • Other Benefits: We are a people-friendly workplace, proud to be an equal opportunity employer with excellent health care and retirement benefits, generous time off policies, flexible work options, and more!
  • Preferred Experience: Unspecified
  • Preferred Degree: Bachelors
  • Job Posted: 2020-10-29
  • Times this job has been viewed: 492 times
  • Job is posted for: 60 days
  • Job Categories: Administrative Support, Other, Planned Giving
  • Organization Type: Federation
Job Location
The Jewish Federation of Greater Washington
6101 Executive Blvd., (Currently Teleworking)
Washington , Maryland 20852


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