Congregation Ohev Shalom is seeking an energetic, experienced professional, who recognizes that relationships and relationship-building are the keys to success, to serve as our Executive Director. This full-time position will lead, oversee and manage the day-to-day operations of the synagogue and its cemetery, including operations, facilities, finance, human resources and communications. The Executive Director has supervisory responsibility for all administrative, office, building maintenance, and kitchen personnel, is the key point of contact for members and prospective members, manages programming logistics, manages the finances for the synagogue and its cemetery, and collaborates with the clergy, professional staff, and lay leaders to develop, execute and evaluate policies in support of the synagogue’s mission and strategic plan. The Executive Director also provides support for annual operational giving, and endowment campaigns, and is responsible for grant applications and administration. An important consideration of the Executive Director includes the responsibility of assisting our congregants in a compassionate and approachable manner that promotes congregational participation in all areas of synagogue life including volunteerism, and effective identification and utilization of congregational resources.
We are a conservative synagogue located in Maitland, a beautiful and vibrant suburb of Orlando, Florida. Our mission, as Greater Orlando’s original synagogue, founded in 1918, is to serve the spiritual needs of our community as the go-to Jewish institution. We are a traditional, innovative, and fully egalitarian congregation, engaging people of diverse backgrounds in an inclusive community of lifelong learning. Our outstanding religious school and youth programs deeply engage children and teens and help them to develop lasting Jewish identities, and our diverse and active membership consisting of more than 600 membership units enables us to build a strong community that is welcoming, inclusive, and participatory.
Congregation Ohev Shalom is committed to equal opportunity in every area of employment without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, marital or veteran status or the presence of non-job-related medical condition, or other protected characteristics, except when it is necessary as an occupational qualification for an employee to be of the Jewish faith. Congregation Ohev Shalom also prohibits discrimination against individuals with disabilities and will reasonably accommodate applicants with a disability, upon request, and will also ensure reasonable accommodations for employees with disabilities.
Areas of responsibility:
The Executive Director takes direction from and is accountable to the President of the congregation and the Board of Trustees, and reports directly to the President. Working with the Rabbi, Cantor, the Director of Youth and Family Education, all other staff, and lay leaders, the Executive Director has the following responsibilities:
1. Administration and Operations
Responsible for all ongoing synagogue operations and for providing logistical support to the clergy and other professional staff consistent with the synagogue’s priorities and vision. Leads and supervises administrative, office, building maintenance, and kitchen personnel. Manages all internal operating and software systems, including ShulCloud, QuickBooks, and Livestream.
Attends and reports as necessary at meetings of, and provides administrative support to, the Board of Trustees and synagogue committees. Works with the Vice President of Operations on projects as needed. Manages tenant relationships, physical campus issues, systems and physical enhancements, and security, including overseeing security procedures as well as management of 3rd party security services. Oversees the use of kosher kitchen, including caterer coordination. Manages contracts, including insurance policies, and vendor relationships. Must be available for after-hours synagogue events and emergencies.
Responsible for synagogue and cemetery corporate governance, including record management, reporting and required meetings.
2. Finances and Human Resources
Understands financial management and accounting principles and ensures the implementation of and adherence to fiscal controls and procedures for the synagogue and its cemetery. Implements Board policies for allocation and distribution of funds. Assists the Treasurer and Finance Committee with preparation of annual budget. Oversees payments to vendors and approves invoices. Reviews monthly financial reports and provides analysis for the Treasurer, Board and appropriate committees. Reviews and approves payroll. Identifies, applies for and administers grants. Responsible for collections and for making financial arrangements for congregants.
Hires, evaluates and, when necessary, disciplines and terminates administrative, accounting, maintenance, and kitchen personnel. Maintains employee files, coordinates annual updating of the Employee Handbook and relevant financial and human resources policies. Ensures that administrative job descriptions are current. Manages PEO relationship including the coordination of employee benefits.
Primary relationship manager for congregants and prospective members. Works with the Vice President of Membership and other lay leadership to develop and implement a strategic plan for membership growth, retention and engagement. Responsible for congregant database (Shulcloud) management, maintaining accurate member records, and reporting to clergy, professional staff and lay leaders as needed. Oversees all office functions associated with new memberships and resignations. Coordinates and manages the annual membership renewal process, all member communications, and the synagogue’s website.
Works with the Vice President of Development and other lay leadership to create and implement a development plan and to identify development opportunities, including annual and ongoing campaigns, bequests, capital and in-kind, and other gifts. Facilitates all aspects of development efforts, including event planning. Cultivates relationships with current and prospective donors.
Liaises with TOP Jewish Foundation staff to create and facilitate Life and Legacy gifts, Donor Advised Funds, Endowment Funds and Managed Fund for the benefit of the synagogue, and manage distributions.
5. Facilities and Grounds
Responsible for all facility operations including grounds, kitchen, building maintenance, usage and repair. Manages technology and assets. Manages leases and acts as synagogue’s representative with building tenants. Acts as owner’s representative with property owners associations. Maintains excellent relationships with bankers, insurance brokers, accountants, and attorneys. Oversees security for the campus and all services, programs and events. Prepares and maintains disaster preparedness plan.
6. Program Management and Logistics; Major Events and High Holy Days
Oversees and coordinates office resources, facility use, logistics, and scheduling of all religious services, programs and events, including member life-cycle and third-party events to be held at the synagogue and cemetery. Maintains accurate, up-to-date master calendar for all services, programs and events to be held at the synagogue and cemetery. Serves as designated staff person for various committees.
Responsible for all logistics and administrative tasks for High Holy Days. Includes coordination of external vendors, staff assignments, member communications, and lay leadership involvement.
Acts as brand steward for synagogue’s internal and external communications. Is proactive in planning, coordinating and executing publicity, advertising, public relations and news releases for all synagogue-related services, programs, events and announcements. Coordinates and manages the synagogue website and oversees all synagogue-related social media accounts.
Minimum ten years relevant experience in organizational management that includes managing staff, volunteers, programs, and events, facility management (including building, grounds, security, technology, maintenance), financial management, and development.
Required Knowledge, Skills, and Abilities:
Knowledge of financial management, budgeting, reporting and internal controls
Knowledge of Jewish ritual, holiday, and lifecycle traditions
Passion and commitment to Jewish values, rituals, customs, and holiday practices and a caring community
Knowledge of computer software including Word, Excel, PowerPoint, ShulCloud or similar software, and digital communication platforms (including Livestream)
Excellent organizational, oral and written communication and interpersonal skills
Positive attitude; approachable; functions with clarity, transparency and integrity
Ability to build and sustain relationships with diverse synagogue constituencies
Strong people management and relationship-building skills, with the ability to build cohesive teams and delegate effectively
Ability to foster collaboration and build consensus
Ability to prioritize, make decisions quickly and exercise initiative and sound judgment
Ability to think strategically about topics of importance to the synagogue
Ability to drive a social media presence
Preferred candidate will have a relevant Bachelor’s or Master’s degree, and proven senior management experience in a synagogue, membership organization, nonprofit, or similar setting. Preferred candidate also will have experience volunteering with a synagogue or other Jewish service organizations.
Salary commensurate with experience.
Candidates are reminded to ensure that their resume and/or cover letter highlights their experience in the areas of responsibility above.
The successful candidate will be required to submit references and submit to a background check before employment begins and document eligibility for employment in the United States no later than the first day of employment.