Description of the Position:
The Development Associate and Executive Assistant to the Vice Chancellor reports directly to the Vice Chancellor and Chief Development Officer and supports her in her work overseeing all Development department activity including both the annual fundraising campaign and JTS’s capital campaign.
The Development Associate and Executive Assistant will coordinate and manage the Vice Chancellor’s office, acknowledgement letters, research, donor prep and calendar and will prepare the VC for all upcoming meetings and travel. The role requires a high level of professionalism as the Development Associate and Executive Assistant will be interacting with high level donors, senior leadership and management, the entire development team, JTS faculty, staff and students.
Responsibilities include but are not limited to:
Management of the Vice Chancellor’s donor portfolio including entering all related database updates: contact reports, correspondence, gift ratings, etc.
Donor research of existing and prospective donors and prospects for upcoming meetings, donor profiles and Board of Trustee governance committee meetings.
Scheduling and coordinating the VC’s meetings including strategy meetings, preparing meeting agendas, taking minutes at meetings, monitoring and coordinating follow-up, preparing materials for all meetings, reserving spaces or Zoom links as needed.
Coordination of weekly Development Department’s weekly team meetings, winter staff conference and summer staff conference including reservations of rooms or Zoom links, coordinating printed materials and food.
Track, record and upload gift agreements for all major gifts and acknowledgment letters for the Vice Chancellor as well as other timely correspondence.
Preparation of the Vice Chancellor’s expense reports and development department invoices for signature & submission to accounting department.
A bachelor’s degree along with 3 years of administrative and project management experience, preferably in a fast-paced non-profit or higher education environment. Strong research, writing and organizational skills; attention to detail. Candidate should be a highly motivated self-starter who can manage several projects at a given time.
Proficiency with Microsoft Office, including Excel, Word, Outlook.