This could be a part time or a full time position.
Shir Hadash Synagogue, a growing and vibrant Reconstructionist synagogue of over 190 households located in the Village of Wheeling in the northwest suburbs of Chicago, is seeking a Synagogue Executive Director (SED). The SED is vital to the success of the Synagogue as the senior staff member of the professional team. We seek a highly skilled, intelligent, innovative and enthusiastic individual who will partner with our clergy, other lay leaders, staff and synagogue members to create a respectful and supportive environment.
Areas of Responsibility
• Ensure that the congregation’s religious, educational, cultural and social programming runs smoothly in a warm, welcoming and professional environment.
• Participate in developing long-term relationships to help the synagogue meet its vision for the future.
• Develop professional relationships within the community including joining and attending outside organization meetings, such as Chicago Area Synagogue Administrators, UJF-Chicago, Reconstructing Judaism, the Village of Wheeling Chamber of Commerce and the Northwest Suburban Collaborative.
• Hire, train, evaluate and supervise administrative and facility staff.
• Arrange professional development programs for administrative staff.
• Create human resources policies and procedures in accordance with federal and state law in consultation with the Board of Directors Legal Committee and Human Resources Committee in formation.
• Maintain complete and accurate files on employees and independent contractors.
• Coordinate with various officers and department heads in conducting annual performance reviews for administrative and facility staff.
• Schedule and facilitate weekly staff meetings.
• Maintain and improve membership engagement and help build the sense of community.
• Communicate with prospective new members and facilitate meetings with lay leaders, professional staff and clergy.
• Collaborate with Membership Committee to actively seek to plan, implement, and monitor the effectiveness of initiatives to increase synagogue membership. Create reports and materials as needed.
• Create an ambassador program to match existing members with new members.
• Increase volunteer base and express appreciation.
• Establish and maintain communications guidelines.
• Attend monthly Board of Directors meetings and present state of the congregation reports.
• Oversee and coordinate synagogue communications including the Synagogue email newsletter, website, membership management system, and all other forms of social media and print communications to ensure consistent messaging and timely distribution.
• Maintain the synagogue master calendar. Create event pages and registration forms.
• Manage ShulCloud (the membership management system), train and support volunteers using the system. Use the system to facilitate member communications.
• Oversee the operation and maintenance of the building and grounds.
• Operational documentation – keep records of how everything works.
• Coordinate the scheduling and use of the facilities including proper set-up, building access and security for all events (both Synagogue and outside rentals).
• Maximize building utilization, storage areas, vendors and supplies.
• Be proactive in collaborating with the Board of Directors in designing, implementing, leading and monitoring the effectiveness of fundraising initiatives in conjunction with volunteers and staff.
• Manage pledges receivable and related collections using QuickBooks Online and our payment gateway integrated in ShulCloud.
• Manage disbursements and sign checks.
• Seek relevant grants and participate in the application process.
• Monitor and control building, administrative and operational expenses.
• Collaborate with the Finance Committee and Treasurer in fiscal reporting, the annual budgeting process and planning the annual meeting.
Strategic Planning and Organizational Management
• Collaborate with the Rabbi and lay leadership to develop and implement exciting and meaningful programs and calendar planning.
• Develop and implement policies as directed by the Board of Directors, Executive Committee and clergy.
• Guide committees and volunteers on priorities.
• Provide administrative and logistical support for all holiday and life cycle services.
Other duties as assigned
• Bachelor of Arts or Science
• Strong written and oral communication skills
• Prior non-profit management experience strongly preferred
• Supervisory, marketing, fundraising and financial management experience preferred
• Willingness to work a flexible schedule
• Technological expertise, especially in programs such as
o Microsoft Word and Excel
o QuickBooks online or similar accounting packages
o ShulCloud or similar Synagogue and Membership management systems
o Google suite
• Understanding of Reconstructing Judaism is a plus.