The Leadership Development and Administrative Coordinator is a dynamic member of the Advancement team, which oversees agency-wide marketing, communications, and resource and leadership development. The team-oriented, innovative, and flexible individual who fills this role will serve as the point-person for all matters related to the Board of Directors and support the Advancement team’s fundraising and marketing efforts. As a critical member of the team that directs the JCYS Leadership Circle, the Leadership Development and Administrative Coordinator has a passion for nonprofit social impact and is committed to making JCYS well-known throughout the Chicago and Jewish communities.
THIS POSITION IS CONSIDERED CONFIDENTIAL.
What You Will Own – Key Functions and Responsibilities
Leadership Development and Leadership Circle (40%)
• Serve as the point-person and planner for most matters related to the Board of Directors, which includes staffing the Nominating and Scholarship Board Committees, onboarding and orienting Designates, facilitating Board and committee meetings, accurately tracking Board participation and payment data, and more.
o Prepare, compose, and edit various documents—often confidential in nature—related to Board work, including correspondence, reports, meeting minutes, and presentation materials.
o Manage annual Board of Directors calendar, which includes monthly board meetings, committee meetings, Leadership Circle events, and ad hoc conference calls.
o Ensure efficient operation of monthly Board and Executive Committee meetings by arranging catering, confirming attendance, preparing meeting materials, and recording meeting minutes. Attendance at meetings is mandatory for this position.
o Accurately maintain centralized Leadership Circle Master Tracker. Metrics track Board Members’ RSVPs to Board meetings, committee meetings, special events, and Leadership Circle activities, as well as completion of fundraising and governance requirements.
• Collaborate with the Chief Executive Officer and Chief Advancement Officer to design the Leadership Circle Training Plan, develop training curriculum, and execute Leadership Circle activities and events.
o Manage and oversee the evaluation of individual Leadership Circle training sessions and Boot Camp.
o Direct annual program evaluation of Leadership Circle by administering individual Board Member and Designate surveys, facilitating interviews with select participants, and executing and analyzing the BoardSource Self-Assessment.
o Partner with agency senior staff and Northwestern University’s Kellogg team to develop annual JCYS Leadership Development Boot Camp.
• In partnership with the Chief Executive Officer; staff the Nominating Committee.
o Assist the Nominating Committee in the strategic recruitment of Designates by maintaining an up-to-date Board Composition Matrix and researching Designate candidates and creating candidate profiles for committee review.
o Support the Nominating Committee’s recruitment efforts by coordinating Designates’ applications and interviews, as well as preparing take-away materials for meetings.
o Direct the onboarding of individual Designates, which includes a cohort orientation meeting, assignment of Board mentors, and monthly one-on-one check-ins.
Resource Development (25%)
• Maintain strong positive interpersonal relationships with board members, donors, volunteers, and employees at all levels of the organization.
• Prepare daily cash logs by processing donations made by check and entering credit card donations into donor database.
• Support and assist the Advancement team in maintaining data integrity in the donor database by updating account information, entering donations, and distributing thank-you and tax acknowledgment letters.
• Collaborate with the Chief Advancement Officer to plan and execute both the Past Presidents Council Meeting and the Annual Meeting.
• Provide on-site support at all Leadership Circle, Leadership Society, and special events.
• Proofread and edit a variety of fundraising and marketing collateral and materials.
Central Office Administrative Support (35%)
• Serve as front-line JCYS representative by answering the JCYS Central Office phone *************lationship with building management and maintenance, which includes attending occasional building meetings, submitting maintenance requests, distributing pertinent information to Central Office team, reserving building conference room space, and interacting with the building’s security team.
• Liaison between parking garage and Central Office to ensure distribution of parking passes.
• Coordinate the ordering of office, kitchen, and technology supplies on a regular basis.
• Provide assistance to CEO regarding calendar, correspondence, meeting planning, and other tasks as needed.
What You Will Bring to the Job
• Education: Bachelor’s degree (Business or Non-Profit Management preferred) or equivalent combination of education and similar work experience.
• Experience: 2+ years of experience in a nonprofit or similar setting
• Strong proficiency in Microsoft Office
• Strong written and verbal communication and interpersonal skills
• Excellent organizational skills
• Ability to establish and manage priorities and competing deadlines
• Collaborative attitude and flexibility
• Data base management experience a plus
JCYS is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status