Events Coordinator @ Congregation Beth Elohim

Events Coordinator

Congregation Beth Elohim (CBE) is a 950-household Reform synagogue in Park Slope, Brooklyn with an enthusiastic membership, a dynamic Senior Rabbi, creative clergy team, and collaborative staff. CBE is welcoming and inclusive, proudly rooted in Jewish history and identity, and profoundly open to different backgrounds. We are a preeminent Brooklyn institution that fosters community through worship, celebration, and Jewish education. We extend our congregational values of social justice, education, and inspiration throughout the neighborhoods where we live and beyond.

We are looking for an independent, creative, and hard-working events professional to join our engagement team as our Events Coordinator to manage a wide range of internal and external events, including Shabbat prenegs and onegs, monthly book groups, family celebrations like our Purim Carnival, and large public events like Brooklyn by the Book and Get Organized Brooklyn. The events coordinator will also oversee space rentals for our two-building campus.

Reports to: Sr. Director of Advancement & Engagement
Status: Full Time/Exempt
Department: Administration

Position Summary
Events Coordinator Responsibilities
- Create, maintain, and manage comprehensive events calendar.
- Work with senior staff to identify key goals, expectations, and budgets for events and plan accordingly.
- Order food and beverages for internal events, and ensure that CBE consistently has supplies, furniture, and equipment needed for hospitality, business meetings, events, and services.
- Coordinate booking of all rental events, including creating estimates and agreements, collecting deposits, contracts, and certificates of insurance, and working with the finance department to invoice and reconcile costs for all events.
-Create event setups and clearly communicate these to staff and external vendors.
-Be on site for rental events, ensure that rental customers and their guests are greeted, that all vendors and clients are checked in and checked out, and that rental rules and guidelines are followed.
- Work with outside vendors to coordinate deliveries, kitchen use, and cleanup.
-Find new and creative ways to make each event a success.
-Be part of the Engagement Team present at certain community events, holiday services, Shabbat Services, etc

High Holy Days, Special Events, & Program Responsibilities
-Play an active role in creating a meaningful High Holy Day experience by serving on the planning committee, working with all staff to ensure all services and events are appropriately set up, and being on site during key services and programs.
-Assist with occasional large-scale special events including but not limited to High Holy Day programming, fundraisers, member and community events, and social justice initiatives.

Other relevant duties may be assigned based on the skill set of the applicant.

Qualifications
-2+ years professional events experience required
-Knowledge of all areas of events planning including scheduling, events management software, basic room setups, vendor and client relationships, and a basic understanding of contracts and liability insurance
-Responsive, professional, and enthusiastic attitude, welcoming personality, and a passion for events and hospitality
-Detail-oriented, highly organized, and excellent at time management.
-Ability to build relationships and interact effectively with a diverse group of staff, clergy, community members, and outside vendors
-Enthusiasm for working in a vibrant Jewish congregation undergoing meaningful and exciting growth and change
-Able to work evenings and weekends
-Sense of humor, flexibility, and willingness to pitch in as needed

Congregation Beth Elohim (CBE) is an equal opportunity employer. It is a violation of CBE’s policies to discriminate against any applicant or employee on the basis of his or her race, color, creed, religion, national origin, sex, pregnancy, marital status, family status, sexual preference, status with regard to public assistance, mental or physical impairment, sexual orientation, gender identity or expression, veteran status, age, or any other characteristic protected by law.

Application Instructions

Job Summary

  • Duration: full-time
  • Benefits: paid vacation, sick leave, parental leave, medical, vision, dental, retirement plans, Life Insurance
  • Preferred Experience: Managerial (3-5 years)
  • Preferred Degree: Bachelors
  • Job Posted: 2020-02-06
  • Times this job has been viewed: 345 times
  • Job is posted for: 60 days
  • Job Categories: Events Management
  • Organization Type: Synagogue
Job Location
Congregation Beth Elohim
274 Garfield Place
Brooklyn , New York 11215
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