The Office and Rabbinic assistant will perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They will use computer software to create spreadsheets; manage databases; and prepare email communications and documents. They also may manage and buy supplies.
Essential Job Duties / Responsibilities:
- Taking requests from congregants and interested parties for meetings with the Rabbi via email and phone
- Responding immediately to congregant emergencies such as death or illness by working with the Rabbi to attend to needs of the family
- Managing communications by creating synagogue-wide community emails that consolidate information about events and upcoming programs
- Yahrzeit Management: monthly creation of yahrzeit letters and weekly creation of yahrzeit list.
- Managing memorial plaques and memorial wall by taking requests from interested parties for purchasing plaques
- Creating and completing the weekly Shabbat Announcements, using tools such as Google Drive, ShulCloud, Word, Adobe, and Constant - Contact to put together a printed and electronic version of such announcements
- Assist and process membership packet preparation, data entry, and distribution
- Managing the synagogue calendar, including room reservations and event scheduling
- Assisting with a higher volume of tasks during the High Holy Days, including facilitation of ticket requests, setting service times on the calendar, ordering Lulav/Etrog sets, assistance with the memorial book and assisting the Administrator with mailings and guest ticket requests
- Performing front desk duties when asked - screening calls, taking messages, responding to inquiries and requests for information as directed, answering basic synagogue questions, greeting, distribution of mail
- Receiving requests for private parties and non-member events and working with Facilities Manager to coordinate rental usage of space
- Operating a wide variety of office equipment including copiers, scanners, and computers to assist with printing flyers and supplemental materials for committees, Rabbi and staff
Other duties as assigned
Education, Skills, and Experience:
- Must be able to be a team player, work well with others and collaborate on projects with staff members and congregants alike
- Minimum of two years working as an office assistant, administrative assistant or similar field preferred, working in non-profit and/or Jewish organization a plus
- Experience and comfort handling financial transactions.
- Must have the ability to learn quickly and efficiently
- Basic knowledge of Judaism is a huge asset - familiarity with the Hebrew language, holidays, traditions, and customs
- Experience in providing administrative support to complex and diverse projects
- Strong customer service skills and knowledge of business/office operations
- Strong interpersonal communication skills, organizational skills and exceptional attention to details
- Strong verbal and written communication skills; experience copy editing or proofreading
- Demonstrated experience handling multiple duties and prioritizing successfully
- Ability to maintain the confidential nature of data and information
- Experience with Microsoft Office programs (Word, Excel, PowerPoint) and Google platform a must, while Members Management Software such as Shul Cloud a plus
- Experience with Adobe and email platforms such as Constant Contact/Benchmark/Mailchimp
- Knowledge of operating standard office equipment (printer, copy machine)
- Ability to work in a fast-paced environment with many distractions
- Comfortable interacting with the accountant re financial matters
- A positive attitude and willingness to be cross-trained to back up co-workers as needed
Ability to work at a computer workstation for periods up to 4 hours at a time
About the Organization:
Netivot Shalom began in 1989 and grew out of our founding members’ collective commitment to creating an egalitarian spiritual home for Conservative/Masorti Jews in Berkeley, California. We are members who are Jewish and not, Jews-by-choice, interfaith families, multiracial, multicultural, married, single, families and individuals, LGBTQQ, straight, old, and young. We explicitly recognize and cherish each other as teachers and students.
Netivot Shalom invites its congregants to engage in a cross-generational discovery of Jewish inspiration and purpose. Our community is defined by the values of:
Belonging – we believe, as a participatory egalitarian community, that every member has a voice.
Learning – we provide introductory and continuing encounters with Jewish wisdom.
Ritual – we strive to deepen personal engagement with the sacred.
Justice – we embrace Judaism’s call to perfect the world.
For more information, please visit our website www.netivotshalom.org
Congregation Netivot Shalom is an Equal Opportunity Employer.