Central Synagogue is a thriving reform congregation in midtown Manhattan, serving 2,500 families and the larger community. We work tirelessly toward a world in which Judaism is central to the lives of Jews everywhere and is a profound and positive force for humanity. We are relentless in our pursuit of that goal, constantly evolving to reach far beyond the walls of our synagogue to learn, worship, serve and continually redefine what it means to be Jewish today. For more information about our organization visit www.centralsynagogue.org.
The Facilities Manager is responsible for managing the design, planning, construction, cleaning and maintenance of Central Synagogue’s physical plant, including equipment, machinery, buildings, facilities and grounds. This position plans, budgets and schedules facility modifications, including estimates on equipment, labor, materials and other related costs. In addition, this position is responsible for maintaining safe and clean daily operations of the facilities. This position supervises the Handyman and manages all service contract vendors. All positions at Central Synagogue require individuals to be strong multi-taskers and independent problem-solvers, have excellent communication and project-management skills, work well under supervision and be extremely organized.
Reports to: Director of Operations and Facilities (subject to change)
Department Hours: Full Time, Exempt and not eligible for OT.
• Standard hours: Monday – Friday from 7:00 am – 3:30 pm
• Some evening and/or weekend work will be required as needed to support off-hours construction activities, high holidays and other events. (Central Synagogue has a time-off policy which includes earned comp time)
• This position requires the ability to be available for on-call duty and/or emergency response during nonstandard hours when the need arises.
Responsibilities will include but are not limited to:
• Maintains the facilities, equipment, systems, infrastructure, machinery and grounds, including cleaning, preventive maintenance and regular maintenance routines.
• Establishes guidelines and processes to effectively utilize resources (manpower, materials and budget) in an efficient manner
• Oversees all capital projects and establishes clear work plans and communications to ensure that work does not interfere with ongoing programming and operations.
• Manages all external maintenance vendors and service contracts, and handles the purchasing and inventory of supplies, tools and equipment.
• Conducts regular reviews of contracts, renegotiate and bid out service agreements to ensure that costs are competitive, within budget and aligned with current insurance requirements.
• Recruits, trains and develops staff on team, including supervision of the Handyman and other staff as needed.
• Promotes a culture of accountability and excellence among staff to provide the highest quality of service possible.
• Develops strong working relationships across the Synagogue and works collaboratively with key staff including Building Managers, the Maintenance and Events team in service of the Synagogue’s programs and objectives.
• Provides in-house technical training for the Maintenance staff as appropriate.
• Works with the Director of Operations and Facilities to prepare and manage the Operating and Capital Budgets.
• Provides support to the Events Managers and Building Manager as required.
Significant knowledge of building operations and maintenance including cleaning, refrigeration and air conditioning, generators, plumbing, electrical systems, carpentry, fire alarm and equipment maintenance. Must be knowledgeable in building codes and safety regulations and have or be able to obtain all required certifications, licenses and permits related to facility operations. Experienced manager of large capital projects. Previous supervisory experience essential.
Demonstrated experience working successfully in a highly complex organizational setting, leading teams and selecting and successfully managing vendors and contractors.
• Must have the ability to lift up to 50 pounds
• Must have the ability to perform and/or instruct others to perform light carpentry, electrical, plumbing and HVAC repairs
• Must hold OSHA 30-hour certification (or be able to obtain within 90 days upon hire)
• Must hold the following FDNY certificates of fitness (or be able to obtain within 90 days upon hire):
o Fire Guard
o Fire Safety Director
o Fire Alarm Systems
o HVAC Operating Engineer (preferred)
1. At least 12 years’ experience in facilities management
2. Attention to detail, safety and quality control
3. Collaboration skills and ability to work well with others
4. Strong organizational and project management skills
5. Proactive in identifying and addressing problems
6. Strong communicator both written and verbal
7. Supervisory experience
8. Hands-on construction experience
9. Vendor and contractor management
Reporting Relationships and Decision Making:
On an ongoing basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area. Plans and completes assigned duties on a regular schedule; Supervises Handyman and indirectly supervises the Building Managers and Facilities Staff, as required.
Ability to maintain privacy and confidentiality. To perform a variety of manual tasks; follows verbal and written directions; maintains good working relationships with others.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job and may change at any time.