The Controller is accountable for the accounting operations of the company, to include the timely and accurate production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and procedures designed to mitigate risk, assure protection of JCYS assets, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles, including non-profit guidance. The Controller will lead all day-to-day operations of the finance department, including oversight of the work of the accounting team, and will collaborate with a variety of internal constituents both in the Central Office and at all JCYS facilities.
The Controller will be charged with identifying new opportunities to improve efficiencies, eliminate backlogs, and respond proactively to other departments’ needs. She/he/they will need to analyze the existing processes and systems and work closely with the CFO, accounting staff, and others to streamline current systems, leverage new information technology, and establish standard operating procedures that provide maximum benefit to all parties involved.
THIS POSITION IS CONSIDERED CONFIDENTIAL.
ESSENTIAL DUTIES AND RESPONSIBILITIES: include but NOT LIMITED to the following; other duties may be assigned:
Compliance and Internal Controls
• Develop and document business processes and accounting policies to maintain and strengthen internal control systems designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles.
• Implement and oversee consistent accounting policies, practices, procedures, and internal control systems across all centers, departments, and other operating units.
• Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and other regulatory requirements.
• Conduct internal audits of processes, records, and information and coordinate actions recommended as a result of the internal audits.
• Coordinate all audit and tax filing activity. Take primary responsibility for the timely delivery of an accurate trial balance and supporting worksheets. Take primary responsibility for providing timely and accurate additional information needed to file the 990’s.
• Comply with local, state, and federal government reporting requirements and tax filings.
• Direct the implementation of needed corrections as determined by audit.
• Ensure accurate and timely presentation of monthly and annual financial reports, including analysis of performance against budget and current projections. In collaboration with CFO, keep senior leadership abreast of JCYS’s financial status.
• Make sure all assets are present, properly used for business purposes, and accurately accounted for.
o Create, maintain, and monitor a system of controls, procedures, and forms for accurate recording of fixed assets (schedule of fixed assets).
o Record fixed asset acquisitions and dispositions in the system.
o Track the compilation of project costs into fixed asset accounts (work-in-process) and close out accounts once the related projects have been completed.
o Reconcile the FAS and general ledger asset accounts at G/L and location/cost center levels.
o Calculate depreciation for all fixed assets.
o Review and update the detailed schedule of fixed assets and accumulated depreciation.
o Investigate the potential obsolescence of fixed assets and recommend to management whether fixed assets should be disposed of..
o Conduct periodic physical inventory counts of fixed assets.
o Conduct analyses related to fixed assets as requested by management.
o Prepare audit schedules relating to fixed assets and assist the auditors in their inquiries.
o Track company expenditures for fixed assets in comparison to the capital budget and management authorizations.
• Assist the CFO and JCYS management team in the annual budgeting and planning process.
• Assume (and possibly delegate) all specialized project/program/grant accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; prepare and/or collate financial reporting materials for government, corporate, and foundation grants.
• Account for and track the performance of JCYS’s endowment in keeping with the policies and investment guidelines established by the investment committee.
• Maintain the chart of accounts in a way that enables management at all levels to capture information in a meaningful way.
• Determine when it is appropriate “roll up sleeves” and take on transactional and other routine tasks, to model flexibility needed by the team to rebalance workloads during heavy periods and to cover during vacations or other breaks by other members of the team.
Finance and Accounting Leadership
• Oversee the issuance of timely and complete center-level financial statements, analysis, and reporting to Center Directors. Support/groom Accounting Manager as needed to develop in their role as being primarily responsible for producing these reports, conducting the analysis, and working with the Center Directors.
• Work closely with Center Directors and their staff to educate them regarding finance and accounting procedures and explore how the finance function can best support program functions.
• Participate in financial standards setting and in the forecast process.
• Provide financial analyses as needed.
• Oversee the operations of the Finance Department, ensuring that invoices, payroll, and debt payments are processed and paid in a timely manner; receivables are collected as scheduled; bank reconciliations and all accounting transactions are completed accurately and in a timely manner.
• Provide input into department’s goal setting process.
• Supervise the activities of all the accounting staff.
• Serve as a mentor to help staff grow in their positions and take on increasingly more responsible and complex roles.
• Leverage strengths of the current finance team members. Help clarify roles and responsibilities and develop and implement training and cross-training programs in order to maximize and reach optimal individual and organizational goals.
• Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.
• Provide the necessary training and development for staff.
• Manage workload issues effectively to create a workplace that increases staff retention and strengthens communication within and outside the department.
• With the CFO and accounting staff, continually look for opportunities to improve processes and more effectively support the organization.
• Review and recommend modifications to accounting systems and procedures.
• Maintain accounting systems, develop and maintain tools (e.g., spreadsheets, databases) to ensure the proper, complete, and accurate record-keeping.
• Bachelor's Degree in Accounting or Finance plus minimum 7 years of experience in related field; CPA strongly preferred. Equivalent combination of education and experience may substitute.
• Solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, fixed assets, internal control establishment and maintenance, as well as hands-on work in these areas.
• Leadership or supervisory experience. Nonprofit experience preferred, but not required.
• Skills/Abilities/Knowledge/Work style:
o Proven knowledge of Generally Accepted Accounting Principles, associated laws and regulations.
o Experience with complex charts of accounts and advanced accounting software.
o Customer service oriented; ability to maintain confidentiality; ability to function as team player; ability to function in leadership role; have a strong work ethic.
o Commitment to recruiting, mentoring, training, and retaining a diverse team; the foresight and ability to delegate accordingly.
o Keen analytic, organization, and problem-solving skills that allow for strategic data interpretation versus simple reporting.
o Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management, board or other outside partners.
o Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers.
o Strong organizational, analytical and verbal communication skills are essential.
o Must be able to prioritize work to meet scheduled deadlines while handling multiple tasks, while maintaining a positive attitude.
o Must have advanced Excel and accounting software skills, proficiency MS Office.
o Must have high attention to detail and accuracy, but not lose the proverbial “forest” for the “trees.”
o Need little supervision and/or direction.
• Personal qualities of integrity, credibility, and appreciation for the mission of JCYS. A proactive, hands-on strategic thinker who will own, in partnership with the CFO, the responsibility for finance.
• Must be able to work overtime as needed.
Salary commensurate with experience.