The Clergy Assistant’s primary duty is to provide administrative support to two clergy members (rabbi and cantorial soloist) and the Executive Director (ED). The Clergy Assistant reports to and works closely with the Senior Clergy Assistant who provides administrative support to the senior rabbi and assistant rabbi. The Clergy Assistant is an integral part in Temple Sinai’s administrative team.
The Clergy Assistant position requires an individual who excels at multi-tasking and problem solving, has good interpersonal, written and oral communication skills. They can prioritize and take initiative with limited direction. Strong organizational and computer skills are a must, including the Microsoft Office suite and data management software. The appropriate candidate will be an even-keeled individual who has a high attention to detail and is able to anticipate the needs of those they support. The ability to prioritize tasks and manage multiple projects that may require a quick and accurate turn-around is necessary. Given the nature of synagogue work, a great deal of flexibility and ‘can-do’ attitude are essential as we work to address the needs of a large community. Knowledge of Judaism is not required.
o Maintain the clergy/ED calendars and schedule appointments as needed
o Review calendars on a regular basis to pro-actively identify needs and discuss/plan accordingly
o Make all arrangements for programs, meetings and trips, including but not limited to, ordering meals, making travel arrangements, scheduling attendees, copying handouts/materials and managing other necessary logistics
o Provide support for the committees that the clergy/ED serve on; work with the Events and Rental Manager to ensure space is secured and all logistical needs are handled for these committee’s meetings and programs
o Field calls on behalf of the rabbis and congregation with a warm and friendly demeanor
o Keep congregant contact information up-to-date in clergy/ED contact lists
o Prepare appropriate lifecycle and acknowledgement letters on behalf of the clergy/ED; notify clergy/ED so they can respond accordingly
o Assist with clergy involvement in community functions, including committee and board commitments
o Order books and supplies as requested by the clergy/ED; keep a stock of supplies available as a back up
Maintain a high level of confidentiality regarding members and prospective members
Serve as a back up to the receptionist as needed
This position is salary based. The organization pays 95% of health insurance premium for the individual (after 30 days), 2 weeks paid vacation, 8 sick days and 2 personal days.
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