Executive Assistant @ Shalom Institute

Executive Assistant

Reporting directly to the Executive Director, the Executive Assistant will provide executive support in a one-on-one working relationship. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Director. The Executive Assistant also serves as a liaison to the board of directors and senior management team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects especially related to Shalom Institute’s recovery, rebuild, and strategic visioning and planning efforts post Woolsey Fire. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

• Provide comprehensive support services to the Executive Director that ensures outstanding communication and responsiveness
• Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day to-day engagements
• Support Executive Director with internal and external communications
• Conduct research and analysis on issues of interest to the Executive Director
• Support and manage a high-volume of requests and projects to meet the objectives of the Executive Director
• Manage scheduling and travel logistics
• Prepare and edit correspondence, presentations, reports, and memos
• Support the Executive Director in strategic communications, organizational strategy, and all other special projects as assigned
• Organize meetings and events for convenings, retreats, various board and committee meetings, and other logistics
• Serve as administrative liaison to Board of Directors and board committees. Assist in the calendaring of board and committee meetings.
• Maintain quality filing and communications systems including contact management, document management, and archiving
• Assist in other administrative tasks as needed
• Some evenings and weekends ( mainly Sundays) required

• Experience: 3-5 years related work experience
• Familiarity with non-profit sector and Jewish community
• Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player, be flexible, adapt to shifting priorities, and prioritize work
• Excellent communication skills, both verbal and written
• Demonstrated writing and analytical skills
• Excellent organizational skills, commitment to accuracy and attention to detail
• Ability to access a wide range of sources and networks for information
• Good judgment and ability to function independently
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Good working knowledge of all Microsoft Office applications, Google Suite, and social media, web platforms
• Ability to manage up
• Ability to handle sensitive and confidential situations with diplomacy
• Highly experienced in electronic communications

Shalom Institute (www.shalominstitute.com) is a premier camp and retreat center for experiential Jewish and environmental education and Jewish overnight camping. Thousands year-round are served through our programs and services. Shalom Institute facilitates positive experiences grounded in Jewish values that foster community, cultivate leadership, inspire social action, nurture Jewish tradition and culture, and instill a responsibility for the environment.

Shalom Institute’s diverse programs include Camp JCA Shalom (www.campjcashalom.com), a residential summer camp for youth started in 1951, Camp JCA Shalom Day Camp held at Kadima Day School in West Hills established in 2011, Sherut L’Olam Teen Leadership Program (www.sherutlolam.com), environmental education on the Shemesh Organic Farm, and ShemeshFarms (www.shemeshfarms.com), a social enterprise run by young adults who have diverse abilities.  In addition, Shalom Institute runs year-round family programming for Russian-speaking Jewish (RSJ) families in Los Angeles and Camp Gesher (www.campgesher.org), the only overnight camp on the West Coast designed especially for campers from Russian-speaking Jewish families.

As an experiential education center serving all walks of life, Shalom Institute also offers full-service retreats and educational programs to more than 60 schools and community organizations each year. Our program services include religious and day school retreats, family camps, holiday educational celebrations, leadership trainings, adult retreats, family fun days, service projects, and social justice programs.

Shalom Institute is nationally known for its programmatic excellence, inclusionary practices, community partnerships, and for being a “green” leader in eco-friendly practices and sustainability. Nestled on 220 acres in the Santa Monica Mountains, Shalom Institute’s Malibu campus is located five miles from the Pacific Ocean and 45 minutes from Los Angeles.

Shalom Institute is accredited by the American Camp Association, affiliated with Jewish Community Centers of North America, and a beneficiary and program partner of the Jewish Federation of Greater Los Angeles.

On November 9th, 2018, the Woolsey Fire devastated Shalom Institute’s Malibu campus. The scope and impact of the fire is nothing short of all-encompassing. More than 95% of the structures were destroyed as were all program areas, including the ropes course, arts and crafts center, animal center, organic farm and garden, the playgrounds, archery area, and sports field.

Since the Woolsey Fire, Shalom Institute has continued to run approximately 90% of the programs and services offered prior to the fire, including children's summer and year-round overnight and day camps, religious school and day school retreats and programs, ShemeshFarms social enterprise, the Sherut L'Olam teen leadership program, family camps, Russian-speaking Jewish family programming, and Camp Gesher, a camp for Russian-speaking Jewish children. These programs are currently offered at various locations (camps, synagogues, retreat centers) in Southern California. Camp JCA Shalom overnight camp is running most of its programs including summer camp at the 270-acre campus of Gold Creek Center in the Angeles National Forest. Camp Gesher for Russian-speaking Jewish (RSJ) children is also running out of Gold Creek Center.

Application Instructions

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Job Summary

  • Duration: full-time
  • Benefits: paid vacation, sick leave, parental leave, medical, dental, retirement plans, Life Insurance
  • Preferred Experience: Managerial (3-5 years)
  • Preferred Degree: Bachelors
  • Job Posted: 2020-01-03
  • Times this job has been viewed: 547 times
  • Job is posted for: 60 days
  • Job Categories: Executive Assistant
  • Organization Type: Community Centers, Environmental, Camps & Camping
Job Location
Shalom Institute
24003A Ventura Blvd Suite 130
Calabasas , California 91302


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