LOOKING FOR A LONG TERM COMMITTED RELATIONSHIP WITH AN EXEC. DIRECTOR
THIS IS US:
Beth Torah Benny Rok Campus (BTBRC) is a vibrant, multicultural, inclusive, growing, egalitarian 700 member Jewish congregation in North Miami Beach, Florida affiliated with United Synagogue of Conservative Judaism.
We develop meaningful relationships and experiences by committing to our core values of spirituality, education, community, Israel and repairing the world. PLUS we are FUN!
THIS IS YOU:
You are skilled and organized - a visionary and a thinker - who can make decisions that are both strategic and operational and can create and effectively lead high-performing teams consisting of professional and lay participants. Your role includes:
1. Financial Management
2. Facilities and Property Management (Operations)
4. Administration, Communications and Technology
5. Congregational Relations/Engagement
6. High Holy Days and Observance Events
7. Human Resources Management
8. Events and Special Projects
Check us out at http://xxxxxxxxxxxxx
Watch our services at http://xxxxxxxxxxxxx
You will serve as the Chief Executive Officer of the synagogue executing the policies of the Board of Directors (Board) by managing the economic, physical and human resource functions. Through these, you play a critical role in supporting the Board and the Clergy to achieve our mission and values for both the spiritual and financial health of BTBRC and the approximately 700 families (2,200 individuals) that we serve.
If you qualify, send us your resume, in strictest confidence.
A) REPORTING, SUPERVISION AND CLERGY RELATIONSHIP
• Reporting Relationship and Supervision:
o The Executive Director reports to the Board through the President.
o The Executive Director directly supervises 11 employees, with a total staff of approximately 100, representing the key functional areas outlined herein.
• Clergy Relationship:
o The Executive Director consults with the Clergy team (led by the Senior Rabbi) in decisions and management, offering operational and financial context for ritual/religious matters of the synagogue.
B) DUTIES AND RESPONSIBILITIES
The Executive Director is the Senior Leader accountable for all aspects of BTBRC life, aided by Senior Staff and Clergy.
1) FINANCIAL MANAGEMENT
• Responsible for the Financial policies and procedures being in place and up to date.
• Ensure financial systems are maintained, backed up and improved on a regular basis.
• Ensure the execution of Development/Fundraising and Capital Campaign activities to find internal and external sources of funding and serve as the manager of the High Holy Day Campaign.
• Approve all expenditures prior to commitment, verifying availability of funds and timing.
• Review short-term cash needs on a regular, consistent basis.
• Oversee work of the Controller and Bookkeeper.
• Implement dues policies and assessments. Monitor the billing and collection of dues with the assistance of the Controller and manage dues adjustments (private discussions).
• Provide timely and accurate reports and monthly metrics on the health of the synagogue for review by the Treasurer and Board on a monthly basis.
• Manage the budget on both short and long-term basis. Complete monthly reviews and analysis and make necessary reforecasting adjustments.
• Prepare the annual budget during the budget creation cycle of January – April; working with the Treasurer and Finance Committee.
• Expedite long-range financial planning on an annual basis aligning with prior budgeting, cash flow realities and forecasted revenue and expense factors.
• Serve on the Foundation Committee.
• Ensure that an internal audit is done annually, and an external audit is done every two years.
2) FACILITIES AND PROPERTY MANAGEMENT (OPERATIONS)
• Ensure the building is in top condition on a daily basis, delegating tasks to the appropriate maintenance personnel.
• Ensure the healthy, safe and clean operation of all facilities through the establishment and review of all security, health and safety procedures.
• Guide and support maintenance personnel on matters pertaining to the synagogue buildings and property: cleanliness, repair, maintenance and safety of buildings and grounds. Direct the maintenance supervisor(s) – either on staff or outsourced – in order to ensure the synagogue operates optimally.
• Ensure that the facility adheres to all local, county, state and federal codes and regulations.
• Ensure that proper security protocols and personnel are in place at the synagogue at all times; manage the contract with the external security provider.
• Maintain proper insurance on the property (See Administration). ?
• Manage tenant relations including, but not limited to, leases, issues management, direct maintenance and the scheduling of work.
• Ensure the availability of the building for lifecycle and special event requests. ?Partner with the on-site caterer on scheduling and security needed for external events. Supervise maintenance and staff personnel to achieve this.
• Ensure all contracts for events are completed and executed and on the calendar by appropriate staff. Manage any issues that arise through contracts.
• Be the liaison with the Caterer and manage all synagogue-caterer interactions.
• Participate in negotiations and sign all agreements for premises leases, contracts and commitments.
• Review all ongoing service and equipment contracts and initiate new contracts as needed.
• Manage all facility renovations and improvements which are budgeted, and work with the Operations VP on planning annual facility needs.
• Manage our cemetery plots and work with families wishing to purchase plots.
3) LEADERSHIP AND GOVERNANCE
• Set strategic goals, in collaboration with the Clergy and Board; partner to achieve BTBRC’s vision.
• Keep Lay Leaders informed of any potential issues in advance.
• Prepare agenda in conjunction with the President and Executive Vice President for all Executive Committee and Board meetings. Provide to Secretary for dissemination.
• Attend all Executive Committee and Board meetings and relevant Committees.
• Interface with the Board and committees for information, resources, support and implementation of policies and practices.
• Prepare agenda and review all aspects of the congregational Annual Meetings.
• Provide advice, facilitation and support to the Clergy and the Board; inform them of status of operational matters in a timely fashion.
• Resolve or contribute to the resolution of issues both internally and externally to BTBRC.
• Represent BTBRC at community events and special functions.
• Maintain professional membership in NAASE.
4) ADMINISTRATION, COMMUNICATIONS AND TECHNOLOGY
• Supervisor of the following Senior Staff roles:
o Director of Development
o Director of Early Childhood Education
o Director of Engagement/Programming
o Director of Lifelong Learning
o Director of Maintenance/Operations
o Director of Youth and Camp
• Supervisor of the following Administration roles:
o Executive Assistant
o Executive Assistant to the Clergy (partner with Senior Rabbi)
• Supervise the day-to-day operations of BTBRC including administration, communications and technology.
• Ensure proper administrative coverage when people are not in the office; coverage on days before Jewish Holidays is required (half-day).
• Review all other personnel scheduling on a weekly basis in order to ensure coverage. ?Special attention to scheduling around High Holy Days and key synagogue events to ensure coverage after normal hours.
• Implement office policies and procedures and support the development of procedures for synagogue programs.
• Review and maintain, with the Controller, the insurance policies for all synagogue staff.
• Partner with the Director of Engagement and Programming to oversee the synagogue calendar, as maintained by the Executive Assistant.
• Approve calendar changes, resolve conflicts and attend the annual calendar meeting chaired by the Director of Engagement and Programming.
• Develop a sound Marketing plan and BTBRC Brand. Work with external providers to maintain/update the website and all publicity for BTBRC.
• Review all BTBRC communications including the Torah Times; weekly email, social media and press releases prior to publication.
• Manage public relations opportunities and issues to ensure that key synagogue stakeholders are informed and/or engaged in the process/event.
• Oversee the application of technology, including computers, networking, web site and office equipment, and related servicing and purchasing requirements, as needed. Partner with external IT company to ensure all technology is working at peak efficiency (ShulCloud, Livestream, Servers, Software, etc.) with proficiency in ShulCloud and Livestream.
• Supervise the outsourced AV supplier(s) to ensure all Synagogue Services and events have the proper sound and AV equipment.
5) CONGREGATIONAL RELATIONS/ENGAGEMENT
• Ensure that initial contact with potential members provides standard information regarding worship, education and committee opportunities in addition to dues information and other matters of interest – both printed and on the btbrc.org website.
• Determine dues amount (based on current dues schedule), other special and unique needs and follow-up with the potential member(s). Approve dues adjustments as required.
• Troubleshoot issues and serve as point of contact for member concerns.
• Complete interviews with exiting/resigned members and share suggestions for improvements with the Board, Clergy and staff.
• Ensure the coordination of programs across all areas of the synagogue (committees, Religious School, Early Childhood, Youth - USY/Kadima, Camp).
6) HIGH HOLY DAYS AND OBSERVANCE EVENTS
• Oversee all aspects of High Holy Days planning (starting early in calendar year) including mailings; ticket requests; locations/logistics of “parallel” services; maintenance personnel scheduling and duties; building preparedness; parking; office coverage; and any special requests.
• Provide support in all aspects of other observances and events including, but not limited to: Passover, Simchat Torah, Shavuot, Purim, Chanukah and Sukkot, special Shabbatot and key synagogue events.
• Ensure no schedule conflicts with Caterer driven events impact the High Holy Days preparation.
• Maintain presence during services and events to troubleshoot issues and concerns as needed.
7) HUMAN RESOURCES MANAGEMENT
• Responsible for the Human Resources Employee Manual being in place, up to date and given to all employees, including staff in the Early Childhood Academy and the Religious School, as well as part-time staff.
• Provide oversight of personnel policies and practices and maintain a collegial atmosphere amongst the staff.
• Responsible for maintaining all Human Resource records on staff, including vacations and time off.
• Responsible for smooth on-boarding of any new employees.
• Recruit, hire, train, review and terminate as necessary administrative staff; in consultation with other Senior Staff and the President, and in compliance with state, Federal and local laws.
• Manage the performance management process and report any issues to the President.
• Work with outsourced vendors to ensure BTBRC has the top personnel in security and maintenance staffing.
• Serve as ex-officio member of Search Committees providing advice and support, as requested.
8) EVENTS AND SPECIAL PROJECTS:
• Participate in and/or provide advice in the planning, execution and evaluation of special events or projects that address technology (i.e.: “livestreaming”); capital campaigns (i.e.: Sanctuary renovation); and other special events of note, as determined by the Board of Directors.
• Participate in all other special projects and task forces.
The ideal candidate is a skilled and organized manager with the ability to move from dialog to decision-making and is a skilled supervisor and motivator who can effectively manage the complex operations of the Synagogue.
• Bachelor’s degree required; Master’s degree preferred.
• 7-10+ years management experience in a Synagogue or Jewish non-profit setting.
• Demonstrated management and employee-relations skills.
• Ability to delegate and provide proper feedback.
• Ability to motivate diverse constituencies and be seen as the “Face of the Congregation”.
• Ability to foster collaboration and build consensus.
• Understanding the relationship between the Board and professionals and the ability to work both independently and as a team member.
• Understanding the Conservative/Masorti Jewish values, rituals, customs and holiday practices.
• Ability and willingness to take an active leadership role in congregational life; including attendance at Shabbat services, holiday/festival services, and congregational activities many of which are on evenings and weekends.
• Strong interpersonal, diplomatic and political skills to relate effectively with Clergy, staff, lay leadership, volunteers, and members of the Congregation.
• Demonstrated expertise and competence in financial management, budgeting, recordkeeping, payroll administration and preparation of annual budgets and ongoing reports.
• Synagogue management and fundraising experience is required.
• Excellent oral and written communication skills.
• Strong computer skills with experience in Word, Excel, website and database management, and social media platforms. Knowledge of current synagogue management system technology (e.g. ShulCloud) is required.
• Fluency in Spanish and Hebrew a plus.
D) COMPENSATION AND BENEFITS
This is a full-time exempt position, providing paid vacation and sick days; professional membership association dues and convention expense reimbursement; health insurance and other benefits.
Salary is in the range of $130,000 to $150,000 commensurate with experience.
If you qualify, send us your resume, in strictest confidence.