Administrative Assistant @ The Selfhelp Home

Administrative Assistant

Administrative Assistant
The Selfhelp Home is a not for profit Jewish retirement community that is
in search of an experienced, friendly and reliable task-oriented Administrative Assistant to join our team.

The position will report to the Executive Director and will manage the executive offices and be responsible for performing a number of administrative duties as well as interfacing with residents and families. The ideal candidate is well organized, friendly, highly self-motivated, professional, detail oriented, flexible and capable of managing their work load and prioritizing tasks in a fast-paced environment.

Requirements:

• 3+ years proven experience as an administrative assistant, senior executive assistant other secretarial position in a capacity of reporting to higher level positions.
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills.
• Advanced Microsoft Office skills, with an ability to become familiar with company specific programs and software.
• Strong organizational, project management and problem-solving skills.
• Exceptional interpersonal skills.
• Friendly and professional demeanor with compassion for seniors.

Duties:
• Coordinates communications, including taking calls, responding to emails and interfacing with residents and families and vendors.
• Schedule meetings and medical appointments for residents,routes correspondence and maintains meeting rooms and guest apartments.
• Responsible for maintaining data on residents utilizing database systems and filing.
• Act as the point of contact between the Executive Director and internal/external clients.
• Provides administrative support to the home, writing memos, letters, lables as needed.
•Handles requests from families and residents and queries appropriately.
• Maintains staff phone lists and intercom lists.
• Supports the lobby front desk as needed


Application Instructions

Job Summary

  • Duration: full-time
  • Benefits:
  • Preferred Experience: Managerial (3-5 years)
  • Preferred Degree: Bachelors
  • Job Posted: 2019-11-12
  • Times this job has been viewed: 297 times
  • Job is posted for: 60 days
  • Job Categories: Administrative Support, Senior Services
  • Organization Type: Senior Services
Job Location
The Selfhelp Home
908 W Argyle St
Chicago , Illinois 60640
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