Finance Assistant New York

Founded in 1906, AJC seeks to enhance the well-being of the Jewish people and Israel, and to advance human rights and democratic values in the United States and around the world. Among Jewish advocacy organizations, AJC is the leader in the global arena. We are known for our unparalleled access to diplomats, government officials, and faith leaders in more than 100 countries. In addition to our New York headquarters and Office of Policy and Diplomatic Affairs in Washington, D.C., AJC has offices across the U.S. and around the globe and maintains partnerships with Jewish communities worldwide.

The Finance Assistant supports the overall role of the Finance Department, in ensuring that the organization operates with timely and accurate financial information, flawless transaction processing, and a balanced operating budget.  The Finance Assistant is responsible for all check deposits and making accurate general ledger entries in NetSuite (“NS”) daily.

The Finance Assistant does all this while adhering to AJC’s core values: Respect, Teamwork, Integrity, Excellence, and Accountability.

Major Responsibilities:

Gift Processing:

• Review and count checks before scanning them to bank
• Deposit checks through a remote scanner daily
• Review the check bank deposit and log type of revenue daily
• Communicate with donors and bank regarding transfer of shares of stocks
• Provide stock notification form with sales information to Donor Services Assistants
• Prepare and disperse daily cash report to the Board Committee Members and upper management
• Assist Donor Services Assistants when large number of checks received as needed.
• Record journal entries in NS for gift adjustments coming from RE (i.e., coding errors, refunds, cancellations)
• Reconcile revenue entries in RE and NS with bank account

Rent and Other Income:

• Collect monthly rent, follow-up with tenants who have not paid, prepare journal entries for cash received and prepare monthly rent schedule
• Process and record income for events and mission trips, BoG meetings, Global Forum, and ACCESS meetings

Other:

• Reconcile outgoing wire transfers with entries in NS
• Reconcile other income with RE / NS
• Manage petty cash reimbursement process
• Prepare Invoices in A/R for inside meeting, postage and printing for AJC tenants, and prepare journal entry to allocate shared services to internal departments

• Create journal entries for AJC print shop allocation charges monthly

• Prepare deferred income journal entries

• Open and distribute mail to the necessary parties throughout the building

 Qualifications:

• Bachelor’s degree in accounting required

• Two to three years of related experience

• Strong verbal and written communication skills
• A team player as well as able to work independently
• Well-developed organizational and time management skills
• Dependable

• Ability to multi-task and work in a fast-paced environment

• Respect for and adherence to confidentiality is required
• Strong attention to detail and follow-through
• A self-starter, willing to take initiative
• Well-developed customer service orientation
• Ability to work effectively under pressure
• Computer skills required: MS Excel, MS Word, Power Point, and Outlook.
• Knowledge of accounting software with a preference for Oracle Netsuite.
• Knowledge of customer relationship management software with a preference for Raiser’s Edge.

Benefits:

Comprehensive benefits package includes:

• Medical, vision, and dental plans
• Flexible Spending Account options
• Generous Paid Time Off (PTO) - 10 vacation days per year, that increases with continued employment
• Paid Holidays (many Federal and major Jewish Holidays)
• Hybrid work schedule
• 403(b) participation, after one year of employment
• Transit plan

AJC is an Equal Opportunity Employer.

The salary range for this position is $45,000 to $55,000, depending on relevant experience.

Please submit your application to:   https://ajchr.wufoo.com/forms/wuwtm21164xyic/