Executive Assistant

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to a senior member of our leadership team.  This role is critical in ensuring the smooth operation of the executive’s daily agenda, with calendar management being a key focus. The successful candidate will be resourceful, organized, creative, and proactive, excited to be in the midst of a busy and hectic work environment.  If you enjoy the challenges of working in a fast-paced environment, for a cause that is about helping people worldwide, then this could be the job for you!

Key Responsibilities:

• Manage a complex and dynamic calendar for the executive, including scheduling internal and external meetings, appointments, and travel arrangements.
• Proactively identify and resolve scheduling conflicts, prioritizing and rearranging meetings as needed to align with priorities.
• Coordinate and confirm meeting logistics including agendas, locations, video conferencing setup, and materials preparation.
• Identify and/or prepare materials for meetings, conferences, programs, and major events
• Assist with planning and execution of in-office events.
• Handle domestic and international travel logistics
• Provide assistance to senior staff as needed
• Perform other duties as requested.

Qualifications:

• Minimum 5 years’ experience in a key supporting role to a senior level executive
• Excellent written and verbal communication
• Exceptional organizational skills and ability to multitask and prioritize effectively
• Familiarity with and/or experience working in a Jewish organization a plus
• Ability to maintain the confidentiality of information
• Must be able to work efficiently and calmly under pressure
• Outstanding proficiency with MS Office (Outlook, Word, Excel, and PowerPoint), Concur and Salesforce
• Requires flexibility with work schedule and occasional travel required
• Ability to work on site in New York City