Administrative and Communications Coordinator

Title: Administrative & Communications Coordinator

Department: General/Administrative

Reports to: Executive Director

Status: Exempt/Full-Time

The Administrative & Communications Coordinator will be the hub of the office at Congregation B’nai Tzedek. This position will report to the Executive Director and will work closely with senior staff, clergy, lay leaders, and congregants and performs administrative and communications support. The Administrative & Communications Coordinator is someone who cares deeply about non-profit work and Jewish communal life and making the synagogue experience the best it can be for our congregants.

Congregation B’nai Tzedek Employee Standards:

1. Be a team player!
2. Sustain a positive, enthusiastic and professional attitude at all times.
3. Accommodate all member requests with a smile and “let me see what I can do” attitude.
4. Adhere to supervisor’s directives.
5. Maintain a professional appearance and demeanor.
6. Perform all duties in a timely, accurate, honest, and professional manner.

Qualifications/Skills:

1. Bachelor's degree including communication or related experience would be helpful
2. Non-profit experience preferred, but not required
3. High level of proficiency in Microsoft Office programs, including Excel and Outlook
4. Excellent written and oral communication skills
5. Detail-oriented and able to multi-task
6. Flexibility to accept new responsibilities and direction as necessary
7. Cost-conscious
8. Self-motivated
9. Ability to prioritize
10. Ability to undertake multiple deadline-driven tasks
11. Ability to work well both independently and in a team environment
12. Ability to be receptive to and accepting of guidance from others
13. Ability to deal with diverse people and challenges
14. Ability to collaborate with a variety of stakeholders, including colleagues, members, volunteers, lay leaders, donors, and visitors.

Task Dimensions and Examples:

Administrative Responsibilities

• Maintain member database including membership information, donations, dedications and yahrzeits.
• Maintain synagogue internal calendar 
• General office and administrative support
• Assist with Board meeting preparation as requested by Executive Director
• Maintain Executive Director, hard copy files
• Assist Executive Director on congregation communication including, thank you letter, and donor acknowledgements
• Oversee office supply maintenance and acquisition
• Assist with voice mail maintenance
• Order memorial plaques, maintain appropriate files, and provide instructions to maintenance on placement
• Manage facility rentals, including tours of the facility as needed
• Coordinate with Executive Director to draft security schedule
• Place service calls for office equipment as needed
• Serve as back-up for answering phones

Communications Responsibilities

• Prepare all synagogue correspondence: Egeret, The Scroll, other congregational communications
• Build a monthly social media plan in partnership with the Executive Director and Program Director and execute.
• Become the congregation’s ShulCloud expert
• Maintain and update the web site in a timely manner, including design, forms, content and the on-line calendar.
• Interact in a positive, professional manner on behalf of Congregation B’nai Tzedek with congregants and members of the community via phone, e-mail, and mail
• Coordinate with publications such as Washington Jewish Week to place advertisements

Working Conditions:

This is an EXEMPT position with primary regular business-week work hours, with the exception of Fridays, when our office closes at 3pm. Works in a normal customer-centered environment. Staff are required to work on some Jewish holidays, with comp time offered for those days.

Evaluation:

Ninety days from date of employment date. Thereafter, annually. This job description does not state or imply that the above are the only duties and responsibilities assigned to the position. Employees holding this position will be required to perform any other job-related duties as requested by management. All requirements