Administrative and Financial Assistant

Job Title: Administrative and Financial Assistant
Location: Boca Raton Synagogue, Boca Raton, FL

Position Summary:
The Administrative and Financial Assistant will be an essential part of the Boca Raton Synagogue team, ensuring smooth and efficient day-to-day operations within the synagogue’s administrative office. This individual will be responsible for handling key administrative functions, providing exceptional support to BRS clergy and congregants, fostering a warm, welcoming environment for all members and visitors, and assisting the financial team. The ideal candidate is highly organized, detail-oriented, and has a deep commitment to supporting the mission and values of the synagogue.

Key Responsibilities:

1. Administrative and Clerical Support

• Assist the Office Administrator with daily office functions, including answering phone calls, handling emails, and welcoming visitors.
• Ensure accurate record-keeping and documentation for all member information and synagogue files, maintaining confidentiality and data protection standards.
• Maintain an inventory of office supplies, placing orders as needed, and managing relationships with vendors and service providers.
• Assist with administrative tasks and special projects as needed.

2. Financial Support

• Support the finance team with financial tasks, such as processing payments, making deposits, invoicing, and tracking expenses.
• Manage relationships with vendors and service providers 
• Coordinate membership renewals, registration, and updates, ensuring that all member records are accurate and up to date.

3. Event Coordination

• Assist with registration processes and event attendance, handling RSVPs, guest lists, and communications with attendees.
• Support the synagogue staff and volunteers to coordinate, and execute synagogue events, such as holiday celebrations, educational programs, and community gatherings.
• Assist with lifecycle events (such as bar/bat mitzvahs, weddings, and yahrzeits) by coordinating related paperwork, managing scheduling, and facilitating communication between members and clergy.

Qualifications:

• Education: High school diploma or GED required; associate or bachelor’s degree preferred.
• Experience: Minimum of 3-5 years of experience in office administration, preferably in a nonprofit.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic experience with QuickBooks database management.
• Communication Skills: Exceptional written and verbal communication skills; able to convey information clearly and warmly to members and staff.
• Interpersonal Skills: Strong customer service skills, empathetic demeanor, and the ability to handle confidential information sensitively.
• Organizational Skills: Highly organized and detail-oriented, with the ability to manage multiple tasks and priorities effectively.
• Problem-Solving Skills: Resourceful, proactive, and capable of resolving issues as they arise.
• Respect for Jewish Values: Respect for Jewish customs, practices, and holidays; dedication to the mission and values of the synagogue.

Working Conditions:

This role is based on-site at Boca Raton Synagogue, with typical office hours Monday through Friday. 

Benefits:

• Competitive salary and benefits package.
• Supportive and inclusive work environment dedicated to community service.

This position offers a meaningful opportunity for a dedicated professional to make a lasting impact on the BRS community, fostering a warm, well-organized space that supports the congregation's spiritual, cultural, and social needs.

How to Apply:

Interested candidates should submit a cover letter and resume to [email protected]. Please include references or letters of recommendation, if available.