Synagogue & Clergy Coordinator

Synagogue & Clergy Coordinator

Responsibilities:  Provide professional support to Executive Director and Clergy of a thriving and robust synagogue community. Coordinate administrative support to the synagogue office towards the advancement of the overall congregational persona.

Communications/Community Outreach/Engagement (60%): Compose and manage internal and external correspondence, calendars and lifecycle events.  Facilitate meetings for individuals, groups and committees with clergy.  Publish and manage weekly services programs, announcements, flyers and other materials. Take a leading role in creating a welcoming synagogue environment. Direct inquiries to appropriate personnel. Answer and respond to phone calls and direct inquiries. Supports board & clergy in ideation/generating content ideas, innovation, thought leadership and oversee execution. Exercise independence in work, interactions and processes. Report updates and issues to the Executive Director. Assist Clergy and Executive Director with programs, holiday planning and project management.

File and Document Management (30%): Organize, store and retrieve physical and digital documents, files and filing systems. Assist Clergy & Executive Director with copying, publishing, printing. Manage and record donations, acknowledgement letters, and other correspondence. Input and update internal information into documents, spreadsheets and synagogue software tools. Ensure synagogue technology needs are fully met, capable of using and keeping up to date with the latest technology advancements that benefit the operation.

Office Operations (10%): Manage the workflow of office equipment. Order office and building supplies. Order refreshments and materials for meetings and events. Liaise with vendors when needed. Ensure a professional and ready physical presence within the synagogue, both congregation-facing and behind the scenes.  Perform administrative routine day-to-day and special tasks as needed.

Reports To: Executive Director