ECC, Religious School, and B-Mitzvah Administrative Assistant

Temple Akiba is a thriving Culver City synagogue, Early Childhood Center, and Religious School. The ECC has approximately 70 students and the Religious School has about 265 students. 

Responsibilities:

• Provides administrative support for the Director of Education, Rabbi Educator, teachers, and ECC and Religious School committees (maintaining records, organizing files, and data entry), managing calendars and scheduling, as well as developing, editing, and managing all aspects of correspondence including letters, email, faxes, and photocopies.
• Staff the school office desk, answer the telephone pleasantly and courteously, set up tours for prospective parents, track orders and prepare school supplies, and maintain school office equipment.
• Provide ongoing support and communication to families throughout the entire B-Mitzvah process, answering parent questions throughout the process and providing relevant communication between families and appropriate staff.
• Assist with newsletters, documentation, annual school-year calendar, enrollment, tracking registration paperwork and fees, and creating regular newsletters.
• Communicate with prospective and existing families to encourage attendance at events and follow up after participation.  
• Maintain staff and children’s files and ensure compliance with state licensing and other government agencies.
• Create and maintain email lists and enter and keep children’s accounts current.
• Attend, participate, and take notes at all staff meetings, workshops, staff evaluations, parent conferences, and other designated meetings and events as needed.
• Other responsibilities as assigned.

Requested experience:

• A high school diploma/GED required; bachelor’s degree preferred
• 3 - 5 years of successful experience in administrative and clerical support
• Availability to work weekends
• Must have, or be willing to take a minimum of 6 ECE units (if the candidate does not have 6 ECE units, Temple Akiba will pay tuition fees for the candidate to take classes at a Temple Akiba-approved college program)

The ideal candidate will have:

• Highly Organized with excellent office skills
• Desire to work around children in a Jewish environment.
• The ability to professionally handle confidential information
• Strong interpersonal, written, and verbal/telephone communication skills
• Detail-oriented, ability to set priorities, work independently, take initiative, and follow through on programs and projects
• Ability to step into a classroom and assist the staff when needed.
• Analyze and resolve problems/situations demonstrating sound judgment and common sense
• Excellent internal and external customer service skills
• Excellent computer skills (Word, Excel, PowerPoint, Outlook, Office 365, Google Drive)

Other:

• The Administrative Assistant reports to the Director of Education and the Rabbi Educator

• Salary: $25-$27 per hour based upon experience

• Benefits: Paid vacation, sick leave, and medical insurance

• Able to pass a thorough background check and updated vaccination records (as required by state licensing).

To Apply:

If you meet the above qualifications, please submit a resume and cover letter briefly describing why you’d be an excellent fit for this position.

Temple Akiba is an equal-opportunity employer. All applicants will be considered for employment without paying attention to race, class, ethnicity, national origin, religious affiliation, sexual orientation, gender identity,