Position Summary: The Executive Assistant is a full-time staff member who supports and increases the capacities of the administrative, non-academic leadership at Gratz College. The Executive Assistant is a crucial lynchpin that connects the President’s Office, Office of Institutional Advancement and other senior staff tasked with growing Gratz’s local and broader partners and network.
Location: In-person and Remote, Philadelphia Area
Responsibilities
Serve as initial point of contact for the Office of the President and the Board of Governors of Gratz College. This will include being the primary point of contact for the [email protected] contact as well as answering general phone calls directed to the College.
- Managing schedules and communications of select senior staff.
- Maintain the College’s calendars to ensure limited conflicts and streamlined approach to staff coordination.
- Helps furnish materials for high-level staff and board meetings
- Coordinates intake forms (such as W-9 forms) and contracts for vendors and consultants and coordinates with business office to coordinate disbursement of payment.
- Supports the institutional advancement team as needed
- Support planning and coordination of staff travel, reimbursements, etc.
- Managing and organizing digital files for the college/maintaining accurate records, forms, and contracts
Qualifications and Competencies
- High-level organization and interpersonal skills
- Strong capacity to multitask
- Proficiency in operating in a hybrid environment and using Microsoft Office Suite
- BA degree and some background in nonprofit or higher education work
Competitive salary is commensurate with experience. Gratz offers a competitive benefits package including tuition remission for employees and immediate family members.
To apply, candidates will provide a cover letter summarizing experience and indicating reasons for interest in this position, resume, and contact information for two letters of reference. Applications may be submitted to [email protected].
Founded in 1895, Gratz College is the oldest independent and pluralistic Jewish college in North America. Its mission is to advance both education and applied Jewish wisdom for the benefit of a diverse student population, the Jewish community, and all people. The College achieves this mission through accredited degree programs, scholarship, and public engagement. Evolving from its roots as a Hebrew teacher’s college, Gratz today enrolls students of all backgrounds from across the world in a diverse range of online degree and certificate programs.
Gratz College is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact [email protected]