Office Admin
The Role:
The Office Admin will work closely with the Executive Director and Clergy. A successful candidate must be
customer service oriented who can work well with a team. They must prioritize work in a fast paced
environment. They must represent the synagogue in a professional manner with a wide range of people
including the Board, synagogue members, volunteers, caterers, and renters. They must be able to create a
secure, welcoming synagogue environment in which congregants feel happy to stop in to visit.
Responsibilities:
? New and Existing Projects: responsibilities related to important congregational projects including High
Holidays, Annual Dinners, weeknight programs, and community meals. Bring new events to the
forefront and follow through on implementation of ideas.
? Work on marketing materials for events and ensure they are well advertised
? Work closely with the Executive Director and Clergy to set the agenda for creating, developing,
and implementing impactful, & high-quality programs.
? Ensure seamless coordination of program logistics and participant experiences to deliver
exceptional outcomes.
? Drive recruitment efforts and implement strategies to increase member participation, fostering a
vibrant Jewish community
? Manage our High Holiday Registration & Seating Arrangements: This task has the support of
member volunteers but the responsibility lies in this position. Signing people up, assigning seating,
updating our system with changes etc. (2 month process)
? Social Media & Marketing: In partnership with your colleague you would update our media platforms
with new and exciting promotion of materials. Be able to design flyers, emails, and social media posts
with a strong eye for detail and aesthetics. Ensure the promotion of these events.
? Support the coordination and implementation of communications and marketing efforts,
including social media platforms, website content, and email marketing, to sustain high visibility
for all programs and initiatives
? Craft engaging stories, creating promotional materials, and leveraging digital platforms
to effectively reach and engage target audiences.
? Customer Service: Support in managing the “front desk”. Answering calls etc.
? Echod weekly newsletter created and sent to the proofing committee
? Membership: Database management for Shul Membership Directory & membership profiles.
? Update yahrzeit info, send baby baskets/meal train, new member onboarding and management,
kiddush sponsors, BDE emails etc.
? Support the Youth Directors by helping to book vendors, create flyers and coordinate as necessary.
? Calendar Management
? Letter Writing
A successful candidate should have the following skills and qualities:
? Understanding of Jewish rituals, life cycle events, holidays & customs
? Knowledge of Hebrew language preferred
? Knowledge of MS Office, database management, email marketing, and website development tools
? Excellent writing and proofreading skills
? Design: have design skills, ability to edit and design promotional material
? Strong customer service orientation
? Team player
? Detail-oriented with excellent organizational and project management skills
? Experienced and enthusiastic about managing various aspects of ongoing programs.
? A creative and innovative thinker, always coming up with fresh ideas.
? Enjoy interactions with people and have a gregarious personality
? Master of implementation and follow-through, ensuring that ideas become reality.
? Calm and composed demeanor, even in challenging situations.
We welcome your application. Please send your resume and cover letter to [email protected]
Duration: Full Time
Preferred Experience: 2+ years
Preferred Degree: Bachelors
Salary: $45,000
Other benefits: health benefits, paid vacation, leave early for Shabbat and Chagim, Jewish holidays off
Office hours: Monday-Thursday: 9:00am-5:00pm Friday: 9:00am-1:00pm, 1 day remote