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Job Summary:
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We are seeking a reliable and detail-oriented Office & Program Coordinator to support our Administrative Manager and Clergy team. This role is essential to the efficient operation of our synagogue, ensuring smooth daily office functions, seamless program coordination, and responsive support for our clergy members. The ideal candidate is organized, personable, and able to juggle multiple responsibilities while maintaining a warm, welcoming environment.
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Responsibilities:
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- Provide administrative support to the Administrative Manager, including scheduling, filing, and handling correspondence.
- Assist clergy with service preparation and manage clergy schedules.
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- Coordinate logistics for events, services, and programs, including reserving spaces, arranging materials, and setting up rooms.
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- Greet and assist congregants and visitors, answering phones, responding to emails, and handling inquiries.
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- Maintain synagogue databases and contact lists, ensuring information is accurate and up-to-date and maintained in a confidential manner
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- Help manage communication channels, including creating newsletters, bulletins, and social media updates.
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- Design visual content for synagogue programs and events using Canva.
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- Support email marketing efforts using a CRM system to create and distribute emails to members and manage subscriber lists.
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- Prepare materials for board meetings, committee meetings, and other synagogue gatherings.
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- Assist with managing synagogue supplies, including ordering and inventory management.
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Qualifications:
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- 1-3 years of experience in an administrative, program support, or similar role.
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- Prior experience in a synagogue, nonprofit, or community organization, preferred.
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- Strong interpersonal skills with a welcoming, friendly demeanor.
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- Excellent organizational skills and attention to detail.
- Collaborate with different stakeholders effectively; work within a team
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- Ability to multitask effectively and handle confidential information with discretion.
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- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Canva, ShulCloud
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