Global Jewish Education Assistant Director

Broad Function:

The Global Jewish Education Assistant Director coordinates and facilitates activities within the Global Education department. This role encompasses a wide range of duties, including chaperoning and leading travel, preparing and managing the Global Education processes, and supporting the Director of Global Education in tasks such as creating itineraries, booking venues, distributing and gathering required paperwork, coordinating interviews, and other assigned projects. This position also has decision-making authority within established department criteria, with limited oversight required from the Director or Associate Director of Global Education.

Primary Responsibilities:

• Program Management and Travel Coordination
• Guide student groups in LA and abroad, and serve as an Experiential Educator and role model.
• Chaperone trips and assists the Director in hosting delegations in Los Angeles.
• Supervise Department Assistant and make sure administration work is successfully done: School calendar is updated on a regular basis, manage budget expenditures, Zoom calls with global partners and families, book  rooms and group visits to venues, accommodations, and other necessary facilities.
• Create and distribute itineraries to students, parents and faculty.
• Update and process Global Education program applications, ensuring all forms are approved by the Director, Principal and CFO. 
• Administrative Support and Reporting
• Maintain hard copy and digital files for all inquiries and applications.
• Create and distribute decision letters, using mail merge as required.
• Track information and generate reports for the department.
• Assist with formatting and printing materials as needed.
• Additional Program and Departmental Support
• Support the Director in planning and executing year-round programs in Israel, South America, Africa, Europe, and other global initiatives.
• Assist the Director in developing and managing multi-lateral projects that build on existing and pending bi-lateral partnerships.
• Collaborate with colleagues and departments to integrate the global dimension into the school’s curriculum and programming.
• Participate in individual interviews with prospective applicants and parents.
• Technology and Data Management
• Enter and maintain Global Education data in Blackbaud (school database).
• Run queries and research as needed, preparing reports and materials as requested.
• Miscellaneous
• Attend department meetings and prepare agendas and materials as required.
• Perform other tasks and projects as assigned by the Director.

Knowledge, Skills, and Abilities:

• Passionate about the mission and vision of de Toledo High School, with a strong commitment to promoting its culture.
• Comfortable and confident in leading groups of teenagers (from around the world) on travel experiences to destinations such as Los Angeles, Yosemite, San Francisco, Israel, Uruguay & Argentina, Budapest, Africa, Mexico, and new global initiatives.
• Familiarity with the independent school sector and/or the Jewish community is highly desirable.
• Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously and a strong ability to prioritize.
• Tech-savvy and able to quickly learn new systems and technologies.
• Strong interpersonal and communication skills, able to engage with individuals at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher), Google Docs, Sheets, and Slides, Blackbaud, and School Dude.
• A collaborative team player who is collegial, enthusiastic, and willing to communicate and work together with peers.
• Ability to thrive in a fast-paced, dynamic school environment.
• Unquestionable personal integrity, excellent judgment, sound instincts, diplomacy, and patience.

Compensation:

• Salary: $70,000-$75,000 with great benefits including 100% employer paid medical and dental, plus 50% for 1 dependent; vision; an annual and generous 403(b) match; all Federal holidays plus up to 12 Jewish Holy Days paid per year.

Qualified candidates regardless of faith are encouraged to apply.

How to Apply: Email cover letter and resume to: [email protected].