Program Coordinator

Program Coordinator

The Shalom Hartman Institute of North America

Mission and Philosophy

The Shalom Hartman Institute is a leading center of Jewish thought and education, serving Israel and North America. Our mission is to strengthen Jewish peoplehood, identity and pluralism, to enhance the Jewish and democratic character of Israel, and to ensure that Judaism is a compelling force for good in the 21st century.

Position

Shalom Hartman Institute of North America (SHI NA) has an exciting opportunity for a motivated, organized, thoughtful, and detail-oriented individual to work with our rabbinic team to ensure programmatic excellence. Based in New York, this position requires someone who is exceptionally strong in taking initiative, following-through with tasks, is organized and reliable, and a quick learner. The ideal candidate for this position will also have an understanding of and commitment to SHI’s mission, possess excellent communication and customer-service skills, is fluent with and comfortable using and learning different online platforms and technologies, and has the ability to prioritize and complete multiple tasks efficiently and excellently. This person will primarily support our rabbinic programming, but will work with the entire program team.

The Hartman Rabbinic Programs aim to transform North American Judaism by equipping rabbis to become thought leaders who can better communicate, educate, and lead courageously on the issues facing Judaism, Jewish Peoplehood, and Israel in the 21st century. Hartman Rabbinic Programs also enrich the lives and careers of rabbis by nurturing and inspiring them with a sense of renewed purpose, meaning, and an intimate community of rabbinic confidants and intellectual partners. Hartman’s Rabbinic Leadership Programs and Rabbinic Resources continue to establish the Institute as a global leader in providing pluralistic, intensive, thoughtful, and challenging study opportunities and leadership development for rabbis of all denominations.

Our core programs for rabbis include the annual Rabbinic Torah Seminar (a 10-day seminar in Jerusalem), the Rabbinic Leadership Initiative (a three-year fellowship), and our new ordination program Rabbanut North America: the Hartman Beit Midrash for New North American Rabbis. In addition to these programs, we provide a wide array of ongoing resources, programs, and support to North American rabbis.

Responsibilities and Duties

• Managing logistics for in-person conferences, retreats, and other events. This includes communicating with participants, managing participant, faculty, and staff travel, tracking attendance, preparing program materials, securing/arranging and liaising with caterers and event spaces, setting up/cleaning up for events, and creating evaluations; 

• Managing distance learning coursework logistics for rabbinic students and rabbinic fellows, including faculty support, timely communications about homework assignments, managing attendance, source formatting, organization of ongoing resources, and archiving course content

• Managing logistics for virtual programs, including zoom set up and production, materials, supporting faculty, recording, archiving content on Hartman’s digital platforms

• Support in the creation of educational products for rabbis, including editing and/or formatting of curricular resources.

• Form and maintain excellent partnerships with participants, alumni, and external vendors;

• Manage phone calls, emails, and requests in a professional, timely, and courteous manner;

• Assist with budget creation, maintenance and tracking; process reimbursements;

• Assist in rabbinic department communications including newsletters, emails, and social media posts

• Assist in the creation of contracts with partners and vendors;

• Assist in managing program, staff, and faculty calendars;

• Maintain an accurate record of program and participant activities and assist with data entry as needed;

• Collaborate with the SHI NA team on cross-organizational initiatives;

• Provide general administrative support as needed.

Qualifications

• 3-7 years of professional or administrative experience

• Passion for SHI NA’s mission

• Excellent written and oral communication skills

• Exceptionally organized and detail-oriented; able to manage multiple complex tasks

• Proven ability to thrive in a dynamic, high-energy environment and under tight deadlines

• Basic proficiency with Hebrew and Jewish texts

• Experience with CRM or data management software, and other online platforms

• Excellent interpersonal skills including a professional, customer-service oriented demeanor

• Track record of demonstrating sound judgment by making appropriate decisions and knowing when to take initiative in identifying problems and devising solutions

• Proficient in Microsoft Office applications, especially Excel

• Good sense of humor

• Ability to be adaptable, resourceful, and proactive

• Ability to staff periodic evening programs and occasional weekend programs

• Ability to travel periodically - to Israel at least one time per year, and to three retreats per year

• BA / BS or equivalent

Salary and Benefits:Salary range $65,000 - $70,000 commensurate with experience. Competitive benefits package.

To apply

Please send a resume and cover letter in one document below. The cover letter should include descriptions of positions with relevant experience, and demonstration of successful expertise in the core demands of the position. No phone calls please.

We thank you for your interest in career opportunities with The Shalom Hartman Institute of North America. Due to anticipated high volume, only those candidates selected for an interview will be contacted. Candidates who will be interviewed can expect a response within 2-3 weeks.

The Shalom Hartman Institute of North America is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.