Office Coordinator – On site, full time exempt

Beth Sholom Congregation, located in Potomac, MD, is a Modern Orthodox synagogue with about 450 member households. We are searching for a qualified office coordinator to help keep our workplace running efficiently. The office coordinator will provide general administrative support to our team, manage organizational communications and marketing, restock supplies, and maintain our website. The coordinator will also serve as the first point of contact for many of our community members or vendors, greeting visitors and answering phone and email inquiries. A personable and detail-oriented individual will do well in this role.

Role and Responsibilities

• Provide strong administrative support, empowering team members to perform their jobs productively and efficiently
• Communicate with staff and community members effectively
• Ensure that visitors and callers feel welcome and comfortable by greeting them, answering any questions, and transferring calls to the appropriate lines
• Create and implement office processes designed to maximize efficiency
• Manage marketing and communications for the entire community. Including weekly newsletters and event flyers
• Support the office staff as needed by completing various general administrative tasks, such as creating documents, proofreading, and sending communications
• Manage and update website with current information according to the community calendar
• Monitor and organize office supply levels
• Track
• Other responsibilities as assigned

Skills and qualifications

• 1-4 years’ experience working in a synagogue or other non-profit setting
• Detail-oriented precision in all areas of work
• Strong organizational skills, including the ability to manage multiple schedules and calendars
• Ability to prioritize tasks according to urgency and meet deadlines
• Proficiency with basic office equipment and CRM software
• Strong interpersonal skills, both in person and over the phone
• Ability to comfortably multitask and shift gears throughout the workday

Preferred qualifications

• Administrative background
• Strong communication skills
• Ability to strategize and implement new processes for increased efficiency
• Excellent writing skills
• Familiarity using ShulCloud or other CRM

Benefits:

Beth Sholom Congregation offers medical, dental, and vision for all full time employees. PTO and sick time. Paid time off for national and Jewish holidays throughout the year. This position is a full time, exempt position with in-person office hours required Monday-Thursday 9:00 am – 4:00 pm and on Fridays from 9:00 am-1:00 pm. Salary ranges from $40,000 - $45,000 annually depending on experience.

This position reports directly to the Executive Director, but supports other office staff as needed. To apply, please send a resume and cover letter to Rachel Lang at [email protected]. No calls, please.