Program Associate/Coordinator

The Shalom Hartman Institute of North America

Program Associate/Coordinator

Mission and Philosophy

The Shalom Hartman Institute is a leading research and educational center serving Israel and world Jewry. We work to enrich the moral and spiritual life of Israel and the Jewish people, deepen the commitment to pluralism and Israel’s Jewish and democratic character, and rebuild the covenant between Israel and the Jewish world. 

Through our community of outstanding scholars and educators, the Institute develops innovative responses to the challenges of our time, cultivates a new generation of leaders and change agents, and builds transformational educational projects that help inspire a better Judaism and a better Israel for the 21st century.

Position

Shalom Hartman Institute of North America (SHI NA) has an exciting opportunity for a motivated, organized, dynamic, thoughtful, and detail-oriented individual to work with our Wellspring team to ensure programmatic excellence. SHI NA’s Wellspring initiative is a growing suite of educational interventions for young Jews between the ages of 15–25, and for the professionals, educators, and institutions that serve them on college campuses and at day schools, summer camps, congregational schools, and youth groups. This person will primarily support our work with Jewish educators and professionals serving youth and young adults such as Hillel professionals, day school and congregational school educators. Learn more about Hartman’s Wellspring program here.

Based in our New York four days per week, this position requires someone who is exceptionally strong in taking initiative, following-through with tasks, is organized and reliable, and a quick learner. The ideal candidate for this position will also have an understanding of and commitment to SHI’s mission, excellent communication skills, and the ability to prioritize and complete multiple tasks efficiently and excellently. This position reports to our Director of Professional Leadership Initiatives.

Responsibilities and Duties

• Manage logistics for in-person conferences, retreats, and other events. This includes communicating with participants, managing participant, faculty, and staff travel, tracking attendance and registration, preparing program materials, securing/arranging and liaising with caterers and event spaces, setting up/cleaning up for events, and creating evaluations; 

• Managing logistics for virtual programs, including zoom set up and production, materials, supporting faculty, and recordings;

• Form and maintain excellent partnerships with participants, alumni, and external vendors;

• Manage phone calls, emails, and requests in a professional, timely, and courteous manner;

• Assist with budget creation, maintenance and tracking; process reimbursements;

• Assist in the creation of contracts with partners and vendors;

• Assist in managing program, staff, and faculty calendars;

• Maintain an accurate record of program and participant activities and assist with data entry as needed;

• Collaborate with the SHI NA team on cross-organizational initiatives;

• Provide general administrative support as needed.

Qualifications

• 1-5 years of professional or administrative experience

• Passion for SHI NA’s mission

• Excellent written and oral communication skills

• Exceptionally organized and detail-oriented; able to manage multiple complex tasks

• Proven ability to thrive in a dynamic, high-energy environment and under tight deadlines

• Basic proficiency with Hebrew and Jewish texts

• Experience with CRM or data management software

• Excellent interpersonal skills including a professional, customer-service oriented demeanor

• Track record of demonstrating sound judgment by making appropriate decisions and knowing when to take initiative in identifying problems and devising solutions

• Proficient in Microsoft Office applications, especially Excel

• Good sense of humor

• Ability to be adaptable, resourceful, and proactive

• Ability to staff periodic evening programs and occasional weekend programs

• Ability to travel semi-regularly: to Israel approximately two times per year, and to approximately four domestic retreats per year

• BA / BS or equivalent

Salary and Benefits: Salary range $55,000 - $65,000, commensurate with experience. Competitive benefits package.

To apply

Please send a resume and cover letter in one document below. The cover letter should include descriptions of positions with relevant experience, and demonstration of successful expertise in the core demands of the position. No phone calls please.

We thank you for your interest in career opportunities with The Shalom Hartman Institute of North America. Due to anticipated high volume, only those candidates selected for an interview will be contacted. Candidates who will be interviewed can expect a response within 2-3 weeks.

The Shalom Hartman Institute of North America is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.