Administrative Office Assistant

Job Summary

North Shore Synagogue (Syosset, NY) is seeking a full time or part-time Office Administrative Assistant. A successful candidate is very organized, is able to use judgment in prioritizing demands, must keep all office matters confidential, and is expected to maintain a high level of decorum. This person will work closely with the Executive Director, Administrative Staff, Clergy, and Lay Leadership.

Office Administrative Assistant responsibilities include but are not limited to:

• Provide administrative support to Executive Director, clergy, professional staff, and lay leadership.
• Answer and screen phone calls
• General correspondence
• Schedule appointments for clergy
• Maintain filings systems
• Prepare monthly/weekly mailings
• Send acknowledgement letters
• Manage weekly yahrzeit list
• Schedule tutoring sessions for B’nai Mitzvah families
• Responsible for creating weekly Order of Service
• Create flyers
• Promote all upcoming events and programs
• Assisting with in-office projects and Synagogue wide programs

Competencies:

• Ability to prioritize
• Ability to multi-task
• Ability to work under pressure
• Ability to exhibit a high level of decorum and confidentiality
• Must possess strong organizational skills
• Willingness to take on new responsibilities
• Must have excellent interpersonal skills
• Must be able to take initiative, problem solve, and be proactive

Qualifications:

• Experience working in an office setting
• Proficient in Microsoft Word, Microsoft Excel, Microsoft Publisher, and Google Suite
• Knowledge of ShulCloud and iContact preferred but not required
• Temple experience a plus