Administrative Coordinator

The Zalik Foundation is an Atlanta-based foundation that works toward its mission to create knowledgeable Jews, ensure children and seniors live with promise and dignity, empower women and girls, promote entrepreneurship, and ensure for a sovereign and thriving Israel.

We are seeking a hard-working, dependable, and highly organized Administrative Coordinator to serve as an integral member of our small team who will provide essential administrative and office management support to the Foundation and its executives.  This is a fantastic opportunity for someone seeking to advance their administrative career or gain experience for other non-profit opportunities at the Zalik Foundation or beyond.

To apply: Interested candidates should submit all applications (resume and cover letter) to https://apply.thehiretribe.com and email [email protected] with any questions.

Position Title: Administrative Coordinator

Location: Atlanta, GA

Hours: Full time (40 hours/week)

FSLA: Non-Exempt

Organization: This full-time position reports to the Executive Director

Duties & Responsibilities include but are not limited to:

Office Support

• Prepare for and support meetings which may include collecting RSVP’s, greeting guests, ordering meals, room set-up and clean-up, testing IT equipment, preparing materials, and providing other support.
• Perform general office duties such as answering phones/emails, monitoring office supply inventory, maintaining common areas and equipment, managing mail, running errands, managing digital files.
• Maintain annual foundation holiday calendar, board meeting calendar and contact lists.
• Serve as central purchasing agent for office supplies, snacks, etc.
• Collect receipts for all purchases and ensure purchases are properly coded and reconciled monthly.

Founder(s) and Executive Director Support

• Manage Founder(s) and Executive Director’s calendars, including heavy scheduling of meetings and calls.
• Track Executive Director’s expenses and prepare expense and reimbursement reports.
• Coordinate travel for Founder(s) and Executive Director, including booking flights and ground transportation, reserving hotels and restaurants, creating detailed itinerary documents, etc.

Event Support

• Oversee all event logistics, such as scheduling, venue selection, vendor management, printing materials and name tags, and coordinating setup and teardown.
• Manage event registration, including creating and sending invitations, tracking RSVPs, and maintaining updated attendance lists. Follow up with invitees as needed to con?rm attendance and provide details.
• Draft comprehensive event timelines and runs of show for program execution.
• Manage on-site event logistics, including coordinating staff, vendors, and resources.
• Proactively address management, attendee, and guest on-site needs, ensuring events run smoothly and efficiently while troubleshooting any issues.
• Coordinate travel/lodging for guest speakers, as needed.

Other Responsibilities

• Support board meetings, including scheduling, compiling materials, assembling binders, and taking minutes.
• Support writing assignments, including drafting or editing correspondence, tribute ads, articles, etc.
• Maintain digital file storage, ensuring documents are up to date and organized effectively.
• Undertake miscellaneous administrative duties and special projects as necessary.

Required Skills & Qualifications:

• Minimum 4 years of full-time experience, with at least 2 years of administrative experience
• Bachelor’s degree from an accredited institution
• Proficiency in Microsoft Office Suite, SharePoint, and Excel
• Strong attention to detail and organizational skills
• Ability to effectively prioritize, multi-task, and manage time to support various functions
• Flexibility, ability to work well under pressure, and a high sense of urgency
• Clear and concise communication skills, both verbal and written
• Ability to take initiative, work independently, and collaborate as part of a team
• Commitment to protecting sensitive information with discretion and confidentiality
• Positive attitude and strong sense of integrity

Desired but not required Qualifications:

• Previous events management experience
• Knowledge of the nonprofit or philanthropic sector
• Professional or volunteer experience in the Jewish community

Salary Range

$50,000 - $75,000

Benefits

This job is based in Atlanta, Georgia and is not remote.  The Foundation offers a complete benefits package that includes medical, dental, and vision insurance; paid time off; a 401K plan with an employer contribution; and charitable contributions on behalf of employees and up to half off tuition to any participating, eligible Jewish day school in Atlanta.

To apply:

Interested candidates should submit all applications (resume and cover letter) to https://apply.thehiretribe.com and email [email protected] with any questions.