Administrative Manager

Job Summary: 

We are seeking a seasoned and organized Administrative Manager to join our dedicated team and vibrant congregation at the Merrick Jewish Centre (merrickjc.org) This individual will play a crucial role in managing and coordinating the synagogue's office operations and supporting its programs and events. The ideal candidate will be detail-oriented, proactive, and skilled in both people and project management. 

Responsibilities: 

• Liaise with synagogue committees on matters pertaining to security, house, programming, communications, Hebrew School, clergy/ritual, and Senior Rabbi.
• Maintain an up-to-date, accurate, and reliable master calendar for all synagogue programs and events, and optimize scheduling 
• Generate office correspondence in a timely fashion.
• Maintain accurate and confidential files on all synagogue members, including family demographics, yahrzeits, anniversaries, births, deaths, and the like, while ensuring compliance with data protection regulations and best practices. 
• Address member inquiries and resolve issues promptly and effectively. 
• Coordinate with the bookkeeper and/or bookkeeper service and Treasurer/Financial Secretary regarding billing and collection of membership dues, fees for facility use, and all other accounts receivable. 
• Serve as a central purchasing agent for all departments of the synagogue, ensuring cost-effective procurement of equipment and supplies. 
• Liaise with celebrating families to create lists and review procedures for aliyot, honors, and schedule milestone events with families.
• Assist the Senior Rabbi with administrative tasks and event planning as needed. 
• Oversee day-to-day operations of the synagogue including security scheduling, event coordination, communications and other situations/duties as they arise or are assigned.
• Prepare reports for the Board and Executive Board. 

Qualifications: 

• 2-4 years of experience in a management role, preferably within a nonprofit, religious, or community organization 
• Strong organizational and communication skills 
• Strong interpersonal skills with a welcoming, friendly demeanor, and ability to build and maintain positive relationships with clergy, staff, board members, congregants, and the community 
• Effective problem-solving and conflict resolution skills 
• Competence in using office software (e.g., Microsoft Office Suite, Google Workspace) and synagogue management software (Shul Cloud, or similar) 
• Familiarity with Canva and/or other design software, preferred 
• Understanding of Jewish customs, holidays, lifecycle events, and synagogue operations 
• Familiarity with nonprofit governance, board relations, and membership engagement strategies