JOB TITLE: Relocation Project Manager
DEPARTMENT: Operations
REPORTS: Senior Director of Operations
PROGRAM: Emanu El Next
LOCATION: San Francisco
STATUS: Non-Exempt
HOURS OF WORK: This position is Full Time, 40 hours/week
Temporary: We are looking to fill the position at the earliest possible start date
Position expected to last through January 2026.
ABOUT CONGREGATION EMANU-EL
At Congregation Emanu-El, we believe that Judaism guides us on our journey to be better people, create stronger community, and repair the world. Emanu-El is the fifth largest Jewish Reform congregation in the United States, with 1900 households, and is the oldest Jewish congregation west of the Mississippi. Officially established in 1850, and located in a landmark temple in San Francisco, Emanu-El serves as a foundation of community life for Jews and non-Jews, for members and non-members, with innovative programs in worship, community, education, social justice, and Israel that span the cycles and events of life. In 2025, after an extensive capital project to revitalize our historic building and to expand our ability to meet the strategic goal of being a welcoming and accessible home to all Jews throughout the Bay Area, we will be reopening our doors and expanding our programs to serve the evolving needs of our Jewish community. As members of the Union for Reform Judaism, our commitment to a strong, vibrant, Jewish and democratic state of Israel, secure within its borders, is unyielding. We recognize many of our community members hold diverse perspectives regarding the ongoing crisis in the Middle East and believe in a future in which an Israeli and a Palestinian state exist side by side in peace.
Summary
The Relocation Project Manager will work on the relocation logistics of our organization (offices and schools) from a temporary site to our newly renovated building, as well as take responsibility for streamlining the operational flow of the new facility. This position will work with the Sr. Director of Business Operations, a cross-functional team of department heads, and external vendors to ensure the relocation project is executed smoothly and on schedule. The Project Manager will also organize and facilitate internal meetings to operationalize experience maps, ensuring alignment with the organization's goals and resource needs. They will manage vendor communication to enable timely execution of services and support training sessions for staff on new procedures and technology.
Key Responsibilities
- Oversee project timeline and key deliverables, manage the various stages of the physical move.
- Document the relocation/moving process and develop Standard Operating Procedures, as needed.
- Create and maintain project documentation to provide clear and accessible records of all relocation activities.
- Identify, catalog and document the location for items moved into their final location.
- Manage packing, loading, and transportation of items. This includes developing the packing timelines for staff and Communicate timeline for all move stakeholders (staff, vendors, congregants).
- Provide Executive Assistant Support, as needed. Assist the Senior Director of Operations with scheduling, prioritizing tasks, managing correspondence, and handling administrative duties to enable efficient oversight of the relocation project.
- Coordinate and schedule meetings, ensuring all stakeholders are aligned and informed of project updates.
- Assist in tracking project timelines, deliverables, and milestones to maintain project momentum and ensure work is completed on time.
- Prepare comprehensive meeting notes, track action items, and ensure timely follow-up.
- Facilitate communication between departments, acting as a central point of contact to streamline project-related information.
- Coordinate the centralization of digital files and integrate them into room reservation systems for efficient access by staff.
- Manage relocation budgets and resources efficiently and identify and allocate resources for each individual stakeholder group within the organization.
- Support the Operations Director with communications for the phased reopening of various locations within the new site and review and finalize space planning documents.
- Collaborate with the IT Director and Security Director to ensure all programs and stakeholders are supported throughout the relocation process and set up to work in the new space.
- Compile, implement, and disseminate policies and procedures for the new site.
- Organize training sessions for internal teams with subcontractors, ensuring successful handoff of protocols and procedures.
- Employ risk management strategies to identify potential issues and develop contingency plans for a smooth transition.
- Support the organization post move-in, helping employees settle into their new space and addressing any post-relocation challenges as they arise.
- Implement a feedback system post-implementation to gather insights for continuous improvement.
- Other duties as assigned.
Requirements
- Strong organizational and multitasking skills with an ability to manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills.
- Ability to manage budgets and resources effectively.
- Strong and proactive problem-solving skills.
- Attention to detail and high level of accuracy.
- Ability to work under pressure and meet deadlines.
- Strong customer service skills.
- Proactive and self-motivated.
- Strong negotiation skills.
- Ability to adapt to changing circumstances.
Work Environment
- Ability to visit multiple sites: Emanu El, Construction site, School, Main Office.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift to 25 pounds, as needed.
Please submit resume and letter of interest to: [email protected]
Position open until filled.