Operations Manager, Hybrid /NYC #6047

Position Overview:

The Operations Manager supports the logistical and operational needs across various Programs and Events. This position has a heavy emphasis on budget management, cost controls, event coordination, travel and accommodation logistics, and inventory management. The ideal candidate is highly organized, adaptable, and able to multitask in a fast-paced environment.

This is a Hybrid work position.

Primary Responsibilities:

1. Supervisors Conferences:
   • Oversee the full planning and execution of conferences, including budget management, booking flights, hotels, and transportation.
   • Handle purchasing of all supplies and materials required for conferences.
   • Manage catering services to ensure smooth event operations.
2. Program Logistics (North America):
   • Coordinate all operations for the program, including car rentals, insurance matters, travel, and hotel accommodations.
   • Process stipends and expenses, as well as handle the purchasing of computers, cell phones, and other technology needs.
3. Hosting & Coordinating Delegations:
   • Arrange hotels, meeting venues, and handle catering needs for visiting delegations to support successful engagements.
4. Event Production & Support:
   • Organize and produce approximately 36 events annually, including location scouting, vendor coordination, food orders, and logistical support, with an emphasis on the major conference.
5. Systems & Inventory Management:
   • Administer internal support systems, provide access and troubleshooting support, and maintain a well-organized inventory of conference supplies and equipment.
6. Collaboration with Treasury and Financial Oversight:
   • Work closely with the finance department on contract management and purchasing, ensuring alignment with budget allocations.
7. Vehicle Management
   • Supervise the management of some staff vehicles, ensuring economic oversight, annual maintenance, insurance, driver education, and accident response compliance.

Skills & Work Abilities:

• High flexibility and responsiveness, with a client-centered approach.
• Exceptional interpersonal skills and creative problem-solving across multiple teams.
• Strong project management and organizational skills.
• Ability to gather and synthesize feedback from various stakeholders.
• Comfort with ambiguity and confidence to seek clarification as needed.
• Strong verbal and written communication skills.
• Team-oriented and engaging personality with a good sense of humor.
• Ability to thrive in a fast-paced and challenging work environment.

Qualifications:

• BA/BS required. Master’s degree in a related field preferred.
• Fluency in written and spoken Hebrew is a huge plus.
• Excellent follow-up and multitasking abilities.

Additional Requirements: This role may require occasional after-hours or weekend work based on event needs as well as occasional travel domestically and abroad.

Please submit your application to: Operations Manager (#6047) | Joel Paul Group