Youth & Family Programs Administrator

Temple Israel Columbus Hiring ASAP for Youth & Family Programs Administrator

Part-Time | 15-18 hours per week | $17-$20/hour

Position Overview:

The Youth & Family Programs Administrator is responsible for supporting and enhancing Temple Israel’s youth and family engagement efforts. This part-time role involves a combination of administrative tasks, event planning, and on-site support to ensure a smooth and enriching experience for students, families, and teachers. The position requires availability on Sunday mornings, occasional Hebrew Pod days in afternoons through the week, and short virtual check-ins 2 times per week with the Rabbi Educator. Additionally, this role will provide administrative support to the Rabbi Educator.

Key Responsibilities:

Administrative Support (Remote & On-Site)

• Communicate with families, teachers, and teens via emails, texts, and the Reach app regarding events, programs, and reminders.
• Generate and manage attendance sheets from enrollment data for Pre-K through 7th grade, teen classes, Madrichim (teen assistants), and Hebrew Pods.
• Maintain updated records, including allergy lists, behavioral needs (IEPs), and Hebrew Pod rosters.
• Draft and send a monthly teen newsletter.
• Update and maintain the religious school calendar.
• Support the Rabbi Educator administratively, including making some parent calls related to billing and assisting with registration setup.

Sunday School & Hebrew Pod Coordination

• Be on-site on Sundays from 8AM - 1PM to support programming, provide tech assistance to clergy and teachers, and help set up breakfast for staff.
• Monitor Hebrew Pods on designated days and assist with rostering.
• Input attendance data for students and Madrichim.
• Organize and oversee Sunday morning logistics and jump in where needed.

Youth & Teen Engagement

• Support and oversee the Madrichim program, including leading meetings once per month and monitoring participation.
• Plan, communicate and attend Columbus Youth Group (CYG) events.
• Coordinate and manage teen youth trips and activities.

Event & Volunteer Coordination

• Organize and communicate with volunteers for Bistro (snack) support.
• Assist with communication for special programming, such as holidays and monthly Tot Shabbat.
• Order and coordinate lunches for Religious School meetings and events.

Qualifications & Skills:

• Strong organizational and communication skills, with attention to detail and sensitivity to students' and families’ individual needs, such as allergies and learning styles.
• Ability to manage multiple tasks and work independently.
• Familiarity with communication tools (email, texting apps, Canva, etc.).
• Comfortable with technology (Excel, CRM software) and troubleshooting basic tech issues.
• Passion for working with Jewish families, youth, and religious school initiatives.
• Being personable and able to handle challenging situations is required.
• Experience in youth programming, education, or community engagement is preferred.
• Some knowledge of Judaism and Jewish traditions would be helpful.

Schedule & Work Environment:

• On-site: Sundays from 8AM - 1PM for religious school and events, as well as in-person school events when necessary at varied dates and times of day.
• Remote: Most administrative work can be completed remotely.
• Check-ins: 1 hour Zoom meetings two times per week with Rabbi Educator.
• Flexible Hours: Regular check-ins through the week with various staff, flexible remote work for projects and tasks, and some events where times vary.
• Summer Hours: Few hours are required during the June and July when Religious School is not in session, with summer weekends typically off.

This position offers an opportunity to make a meaningful impact on Jewish youth and family engagement while working in a supportive and dynamic community. If you are organized, communicative, and passionate about youth programming, we invite you to apply!