UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.
Position Summary
The Community Mobilizers team collaborates with communities in Westchester, Long Island, Queens, and Brooklyn to address local needs and inspire community volunteerism across UJA’s catchment area. By catalyzing action among community members and organizational leaders, the Mobilizers tackle critical challenges and foster opportunities within local Jewish communities and beyond.
The Program Assistant plays a vital role in supporting the administrative and logistical needs of the Community Mobilizers (CM) team. This includes supporting the Executive Director and providing administrative support to the individual members of each team, as well as owning the logistical implementation of individual programs. This role also includes administrative support for the Combating Antisemitism team. The Program Assistant must be proactive, task- and detail-oriented, able to self-manage significant responsibility, and multi-task in a fast-paced and dynamic work environment.
Major Responsibilities
- Administrative Support:
- Manage the daily calendar and scheduling for the Executive Director.
- Coordinate advisory meetings, prepare agendas, take minutes, and handle follow-ups for the Community Mobilizers
- Schedule group meetings with multiple internal and external stakeholders
- Handle general administrative tasks, including copying, processing invoices, filing expense reports, and maintaining departmental files and systems.
- Logistics and Event Coordination:
- Support the planning and execution of team meetings, programs, and convenings, including scheduling, food orders, Zoom management, and on-site logistics.
- Assist with set-up, clean-up, and overall event logistics for community initiatives.
- Provide logistical support for training programs and community-wide events such as rallies, days of service, volunteer mobilizations, and holiday celebrations.
- Data and Information Management:
- Maintain and organize team information systems, including committee membership lists and regional contact lists.
- Track and update program-related information across multiple databases.
- Project Support:
- Assist team members in implementing projects, including initiatives such as:
- Community Days of Service: Help coordinate large-scale volunteer events, such as 9/11 and MLK Day of Service.
- Combating Loneliness Campaign: Provide logistical support for programs addressing isolation and loneliness in Long Island, Westchester, and Queens.
- Interfaith Initiatives: Support efforts Bridgebuilding convenings, dialogue groups and interfaith trips.
- Rapid Response Efforts: Aid in mobilizing responses to community needs, such as rallies, Israel support or anti-hate initiatives.
- Administrative Support for Combating Antisemitism Team:
- Assist with scheduling, event coordination, and administrative tasks related to the Combating Antisemitism team’s initiatives and programs.
- Travel and On-Site Support:
- Occasionally travel to UJA’s regional offices (Long Island, Westchester, Brooklyn) or other event locations to provide on-site support, including supporting evening regional advisory meetings
Qualifications and Competencies
- Organizational Excellence: Highly organized and efficient, with the ability to manage multiple tasks and create systems that enhance team operations.
- Attention to Detail: Superior attention to detail and the ability to juggle competing priorities in a dynamic environment.
- Strong Problem-Solving Skills: Proactive and resourceful in addressing logistical and administrative challenges.
- Adaptability: Flexibility to adjust priorities and work occasional evenings or weekends for events and programs.
- Communication and Relationship Building: Clear and culturally sensitive communicator with strong interpersonal skills to engage with diverse stakeholders, including colleagues, community leaders, and participants.
- Team-Oriented: Collaborative yet capable of working independently.
- Technology Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and ability to learn other internal systems and programs
- Bachelor's degree
- Preferred Qualifications: Related experience, particularly within Jewish or nonprofit organizations.
Salary Information
The salary for this role is $45,000.
Great Perks. Because We Appreciate Great Employees.
TIME OFF
We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.
HYBRID MODEL
We’re operating on a hybrid work model: three set days in the office and two days remote. So enjoy the best of both worlds — the comforts of home and the energy of the office.
HEALTH CARE
UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.
PLANNING FOR RETIREMENT
UJA employees can enroll in a pension plan and tax deferred annuity.
CAREER DEVELOPMENT
Classes, workshops, and compelling speakers will keep you at the top of your game.
COMMUNITY
We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)
SOME MORE (YES, MORE!)
We also offer a backup childcare program. And a commuter benefit plan. So, you can get to work and feel good about it.