Afterschool Site Director

The Beth Shalom Community is a completely unique place for kids to play and learn. We offer the services of a premium Afterschool program with a full, experiential Hebrew school curriculum. We are, as our name implies, a joyful Jewish community. This will inform the way you execute all of your duties as an Afterschool Director.

The Jewish After School Director is responsible for all aspects of launching and running a dynamic After School Community! This includes marketing to raise awareness about the program, creating infrastructure for procedures, developing curriculum and lesson planning, hiring, developing and managing the teaching team, event planning, parent communications and engagement, enrollment, and student management.  

The categories of responsibilities include, but are not limited to, the following:

Program Development 

• Market and distribute information about the after school program to the local community, and to the broader community.
• Attend PTA meetings, school sponsored events, and other local events in order to promote the program.
• Establish a marketing approach for the promotion of the new program and distribute information through email, social media, and partnership with other organizations.
• Integrate the after school program with other programmatic offerings from your parent organization, being sure to create bridges from your preschool into your program by co hosting events.
• Work with administrative staff and other professionals to develop and refine organization policies, procedures, and program initiatives.
• Set up the new Afterschool space to be ready for the start of the school year, including setting up classrooms, ordering supplies, materials, securing transportation vehicles, etc.
• Set a transportation schedule for the school year based on student enrollment.
• Solicit and integrate audience feedback, always aiming to get better.
• Customize and hone curriculum, vision, and approach to the Afterschool Community program. This includes creating an intentionally community-centered environment.

Driving Enrollment

• Follow up with leads generated by marketing efforts, and foster continual communication with interested leads
• Recruit new families through online sources, Open Houses, Back to School night, festivals, open houses, and other promotional events (if possible).

• Take families out to coffee, ice cream, etc. as part of the enrollment process to get to know families better and encourage them to enroll (if possible).
• Lead tours for new families and interested parties.

Team Management

• At times, the Afterschool Director may also serve as a teacher. The nitty-gritty of this will be determined throughout the onboarding process.
• Recruit, hire, and train Afterschool Community teachers, assistant teachers, and specialists as needed.
• Plan and run Teacher Training at the beginning of the school year in concert with the other Afterschool Community Directors.
• Plan and run staff meetings for the Afterschool Community team.
• Support teachers as needed with lesson planning, discipline challenges, etc.
• Support your team of teachers during operating hours.
• Cultivate a positive, hardworking, supportive culture among staff.
• Recruit and manage volunteers, as needed.

Family Relationship Management

• Go above and beyond what parents expect including sending “happy emails,” regular and personal check-ins, etc.
• Send weekly newsletters and program updates to Afterschool Community parents.
• Communicate with parents during work hours by phone, email and in-person meetings about their children's experience.
• Be the point of contact for all questions and information about the Jewish Afterschool Community.

Operations Management

• Handle any on-site facilities issues as they arise by notifying appropriate parties or taking action as needed, including playground and building maintenance if applicable.
• Organize and maintain the administrative side of the Afterschool program (student/teacher files, enrollment documents, organization of lesson plans, etc.)
• Purchase program supplies and snacks as needed.
• Manage budget and spending for the Afterschool program.

School’s Out Camp Days

Plan and implement the programming and staff for all School's Out Camp days throughout the semester. This includes:

• Tracking student enrollment.
• Arranging for guest presenters and field trips (if applicable).
• Creating and maintaining a daily schedule.
• Hiring, managing, and prepping the team for their roles .
• Communications with parents and staff around camp logistics.

Special Events

• Create and execute co-sponsored events with other programs hosted by your parent organization to help drive new enrollment 
• Attend and help plan special events as needed. Some examples include Shabbat Potluck dinners and end of year ceremonies.