Job Title: Operations and Administrative Coordinator
Reports to: CEO
Employment Status: Full-time / Non-Exempt
JOB DESCRIPTION SUMMARY
The Holocaust Memorial Miami Beach is seeking an Operations and Administrative Coordinator to join our team.
This role will provide essential administrative support to the Holocaust Memorial team, helping to advance our
mission and ensure the smooth execution of events and programs. The ideal candidate will embrace our culture
of kindness and warmth, while also managing social media platforms and assisting with grant and budget
administration.
We are looking for dedicated, career-driven professionals to join us in a supportive and positive work
environment, where you’ll find excellent opportunities for professional growth. Our team is the heart of our
success, and we want you to be part of our exciting future!
Join us to build a long-term, rewarding, and fulfilling career!
ESSENTIAL FUNCTIONS AND RESPONSIBLITIES
• Assist in planning and executing committee meetings, including sending notices, managing logistics,
and recording minutes.
• Coordinate logistics for in-person and virtual events, including venue reservations, catering, RSVP
tracking, and reporting.
• Collaborate with the Holocaust Memorial team to track and report on private and public grants,
maintaining accurate records of funds expended.
• Ensure timely and accurate reporting to funders, including document production and narrative updates in
coordination with bookkeeping.
• Provide administrative support, including scheduling meetings, managing calendars, data input, and
running reports from the CRM.
• Manage incoming calls, correspondence, and communications with vendors.
• Administer general ledger coding for Accounts Payable invoices.
• Update mailing lists and teacher databases.
• Write thank-you letters to donors and proofread documents.
• Answer and transfer phone calls when necessary.
• Provide visitors with excellent customer service.
• Order office supplies and coordinate maintenance for office equipment.
• Manage and update social media platforms to enhance community engagement and outreach.
QUALIFICATION & SKILLS
• Bachelor's degree preferred.
• Minimum 4 years relevant experience or an equivalent combination of education and experience.
• Excellent telephone and customer service skills are required.
• Excellent written and verbal communication skills, with a strong command of English grammar.
Spanish-language skills are a plus.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel).
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Attention to detail and problem-solving skills
• Ability to work independently in a fast-paced environment and adjust to changing priorities while
maintaining a positive attitude.
• Discretion in handling sensitive information and materials.
• Knowledge and understanding of Jewish culture and the Holocaust is desired.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job.
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open
filing cabinets and bend or stand on a stool as necessary.
EOE STATEMENT
As an Equal Opportunity/Affirmative Action Employer, the HMMB celebrates and welcomes people of all
identities and backgrounds. All qualified applicants will receive consideration for employment without regard to
sex, sexual orientation, gender identity, gender expression, race, color, religion, disability, national origin, age,
marital status, familial status, pregnancy, genetic information, ancestry, citizenship status, veteran status, actual
or perceived status as a victim of domestic violence, dating violence, or stalking.
ABOUT THE HOLOCAUST MEMORIAL MIAMI BEACH
The Holocaust Memorial Miami Beach is a prominent landmark and the premier Holocaust education resource in
Miami-Dade County. We lead in Holocaust education, offering a robust schedule of programs, including lectures
and films. Our educational resources help teachers address issues of hate, racism, and antisemitism. We are
currently developing a new 8,000 square foot Education Center to enhance our mission.
HMMB is always looking for dedicated professionals who share our values. Thank you for considering a career
with HMMB!
Application Process:
Please submit your resume and a cover letter