Administrative Coordinator

Job Summary:

Congregation Sha’are Shalom in Leesburg, VA seeks a highly motivated, detail oriented and friendly individual to provide administrative support on a wide variety of tasks to our staff, Board of Directors, and members. 

Requirements:

• Excellent verbal and written communication skills
• Proficiency in Google Suite as well as Microsoft Office programs, including Word and Excel 
• Ability to able to follow directions closely and work independently with minimal supervision, multi-task, prioritize, and manage time effectively
• Availability to respond to emails and messages on select weekends
• At least 5 years administrative and/or customer service experience in a professional setting
• Work experience with non-profit or synagogue a plus
• Knowledge of Jewish customs and holidays a plus 

Administrative Assistance and Customer Service

• Administrative tasks such as filing, copying, printing, making calls, retrieving and distributing mail
• Coordinate facility rentals and space usage in the building
• Order supplies for synagogue office and programs
• Draft and send correspondence to members and donors, including annual membership renewals
• Provide logistical support as requested by Board members for synagogue programs and events
• Other duties as assigned by the Board 

Facilities Management:

• Work with House Committee on monthly, annual, and semi-annual tasks for building maintenance
• Serve as primary contact to schedule contractors and arrange building access for maintenance and repairs
• Coordinate appointments and deliveries with contractors and vendors
• Arrange weekly and as-needed schedule for custodial services
• Coordinate security presence for events and building access for members and guests as instructed by the Board of Directors

 Membership Recruitment and Assistance

• Provide support for the Membership Committee on tasks for prospective members and current members of the synagogue, including building tours
• Keep membership records updated and provide reports on new members and resignations to staff and Board members

 Job Type:

This is a 30 hour/week position Monday-Friday during regular business hours with an occasional Sunday by request. In-office hours are expected at the synagogue building. The position requires a minimum of 2 years related experience in office administration and/or customer service.