Director of Events and Operations

Temple Emanuel Director of Events and Operations

Job Description

 Temple Emanuel’s position of Director of Events and Operations is responsible for creating a vibrant and dynamic vision for congregational engagement as it relates to facilities, operations, resources and integration.  The Director of Events and Operations is tasked with creating and implementing institutional strategies and processes, as needed, related to the portfolio detailed below.

 Responsibilities

• Event Management - Lifecycles and Building Rentals
  • Serves as contact, event support and staff member for all rental events, including lifecycle events and celebrations, and all other non-profit entity rentals and use of the building.
  • Communicate and meet regularly with families in the B’nai Mitzvah program to support and evaluate their event needs throughout the planning process. Work closely with the clergy and B’nai Mitzvah Coordinator to ensure a seamless experience for families in the program.
  • Work closely with vendors, congregants, event planners and guests to oversee arrangements for all events (inside or outside)
  • Work closely with Executive Director, Clergy, and AV personnel to oversee and coordinate arrangements for all other lifecycle and Temple events and programs.
  • Oversee all needs related to facility rentals, including rental fees, promotion of space, contracts and execution of events.
  • Actively manage vendor lists that work closely with Congregants.
  • Actively identify new opportunities to increase rental revenue.

 Management of Congregation Master Calendar

• • Coordinate and maintain the Temple Master Calendar so that all events and resources are sufficiently detailed on the Temple Calendar, in advance.
  • Maintenance of all resources (including proper staffing) and supplies relating to event management, which include:
    • Temple Programming; events; meetings; staffing; security and rental programs
  • Oversee and manage all scheduling of events in the building.

 Facilities Management

• • Supervision of Facilities Team
  • Manage and facilitate building set-ups and associated paperwork to ensure proper planning and execution of events and programs.
  • Manage major vendor contracts
    (i.e. HVAC, cleaning, landscaping, etc.)
  • Oversee and supervise all aspects of facilities repairs and maintenance.
  • Manage and control deferred maintenance schedule.
  • In charge of building operations (including on Religious School Sunday’s).
  • Staff the Shabbat rotation of Manager on Duty.

 Technology and AV

• • Liaison between our IT firm and deployment of technology to employees and the facility.
  • Coordinate with the AV team in partnership with the vision and desires of the clergy.

 Security

• • Assume ultimate responsibility for all security matters in coordination with the Executive Director.
  • Maintain the relationship with outsourced security firm, including scheduling and training.
  • Maintain the Temple Alarm and access control systems, as well as other building security systems and functions.
  • Work in partnership with Executive Director in creating the annual budget for security.

• Early Learning Center
  • Liaison for maintenance and upkeep of the day-to-day operations of the Early Learning Center in partnership with the ELC Director and the Executive Director.

Prerequisites

• A minimum of a BA or BS degree from an accredited college or university.
• An understanding of how to work within a Jewish context in a mission driven institution.
• Experience in facilities and operations management.
• Experience and knowledge in building administration and public interface.
• Managerial and administrative experience.
• IT skills
• Experience working for a not-for-profit organization.
• Hotel Event Management experience a plus.

Personal Qualities

• Excellent communication skills.
• Strong organizational and project management skills (both long term and short term).
• Take initiative and seek collaborative solutions.
• Ability to multi-task and prioritize under the pressure of deadlines.
• Detail-oriented and organized.
• A positive attitude, collaborative spirit and engaging personality.
• Flexible as to hours and assignments.
• Team player.

Full-time             Status: Exempt – Salaried   Supervisor: Executive Director - CEO