Administrative Assistant

About B’nai Shalom of Olney: B’nai Shalom of Olney (BSO) is a multi-generational community committed to making Judaism accessible, inclusive, and relevant within north-central Montgomery County, Maryland. As a community hub, BSO hosts religious services, holiday events, social groups, and educational programs. We are in an exciting period of transformation, refining our vision and evolving to meet the diverse needs of our members. If you thrive in a dynamic environment and are excited about shaping a growing and supportive community, we’d love to hear from you! 

Position Overview: The Administrative Assistant will support BSO's staff, clergy, school directors, and lay leaders to ensure smooth daily operations. This role serves as the first point of contact for members, visitors, vendors, and the Board of Officers and Trustees. The ideal candidate will have a welcoming demeanor, professional appearance, and the ability to multitask in a fast-paced environment. 

Key Responsibilities: 

Front Office Management 

• Answer the synagogue's main phone line and direct inquiries appropriately. 

• Greet and assist visitors, vendors, and delivery personnel. 

• Maintain office equipment and cleanliness. 

• Manage office and kitchen inventory, including ordering supplies and coordinating Kiddush needs. 

Communication and Records Management 

• Distribute mail and send notices or announcements via mail and email. 

• Assist with membership records and maintain synagogue files (digital and hard copies). 

• Compile the Shabbat bulletin and service materials. 

Event and Facility Preparation 

• Ensure facility readiness for Shabbat, B’nai Mitzvahs, and other weekend events. 

• Support logistics and material preparation for holidays and lifecycle events. 

• Assist with event setup, including sanctuary arrangements as needed. 

Calendar and Newsletter Management 

• Update and maintain the office calendar. 

• Collect and organize content for the weekly online newsletter. 

Qualifications: 

• Ability to collaborate effectively with congregants, volunteers, and staff. 

• Proficiency with Microsoft Office and willingness to learn platforms such as ShulCloud and social media tools. 

• Strong written, verbal, and electronic communication skills. 

• Exceptional organizational and multitasking abilities. 

• Commitment to maintaining confidentiality and professionalism. 

• A minimum of two years of office or administrative experience is preferred. 

How to Apply: Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the Administrative Assistant role at B’nai Shalom of Olney to [email protected]

Additionally we request that all applicants complete the Culture Index Survey using the link below. Please use the job title BSO-Administrative Assistant.

https://surveys.cultureindex.com/s/8757DF0000/103483

B'nai Shalom of Olney is an equal opportunity employer