Position: Administrative Assistant
Location: Long Island – Full Time
Reports to: Director of Operations/Administration
Overview:
Seeking an experienced, reliable, and task-oriented Administrative Assistant to join our amazing team! This role is vital in providing daily support to our executive staff and ensuring the smooth operation of our office. As the first point of contact for many, the ideal candidate must have a customer service mindset, dynamic interpersonal skills, and the ability to engage warmly.
Responsibilities:
- Assist the Director and other staff with general administrative duties.
- Manage the Director's calendar, including scheduling meetings and calls.
- Answer and make phone calls, emails, and other correspondence.
- Provide support to the executive team with fundraising events.
- Manage administrative and operational needs, providing support to the executive team.
- Interact personably with donors, parents, and campers
- Anticipate and plan for the logistical needs of multiple, simultaneous projects.
- Assist with processing mass mailings and emails.
- Flexibility in working hours, especially before programs and the summer and during fundraising campaigns.
- Database entry
- Bill paying
Qualifications:
- Dynamic, charismatic, with strong interpersonal skills.
- Highly organized, efficient, and detail-oriented.
- Ability to prioritize and complete multiple tasks efficiently.
-- Ability to work independently and self-motivate.
- Professional, capable of effectively communicating via phone and email.
- Customer service mindset and attitude.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with database management software and comfort with various digital communication tools (e.g., Zoom, Slack, monday.com, Canva).
Join Our Team!
If you are a highly motivated professional with a passion for administrative excellence and community engagement, we would love to hear from you. Apply today and become a valued member of our dynamic team!