SUPPLIES FOR SUCCESS - 501(c)(3) Nonprofit
NEW POSITION: Communications/Operations Manager
LOCATION: Remote, option for partial In-Person
TYPE: Full-Time, option for Part-Time but must be available 4 hours a day during business hours especially from April to end of August
REPORT TO: Founder/President
WHO WE ARE
Supplies for Success is a growing 501(c)(3) nonprofit organization whose mission is to provide equal access to education for underserved students by distributing the essential tools for learning and confidence. We seek to level the playing field by providing backpacks filled with school supplies and educational, art activity CareKits™ to children whose families cannot afford them. We partner with volunteers, donors, corporations, and other nonprofits to make it happen. We serve tens of thousands of children annually through our nonprofit community partners including schools, governmental agencies, and nonprofit organizations. We are a nonsectarian organization rooted and guided by Jewish values.
For 18 years, Supplies for Success was an initiative of UJA-Federation of New York. With UJA’s encouragement, we became an independent nonprofit in 2019. UJA is now one of our many nonprofit partners. We are proficient at our programming, but in many ways—we are a startup. We are a small, nimble and passionate team of volunteers that will help the right person grow and develop your skills and career.
OVERVIEW OF ROLE
We are looking for an organized, detail-oriented self-starter with superior writing and operations skills to join our small but burgeoning organization. The Communications/Operations Manager will manage and develop systems and processes to support our organization. You will work closely with the Founder daily and members of the volunteer team to support and grow all aspects of our business, including capacity, operations, placing and tracking of orders, data entry and analysis, management of online presence, volunteers, and assist with fundraising. You will play a critical role to ensure the smooth and efficient execution of our business in pursuit of our mission. Through this role, you will gain a strong understanding of multiple aspects of operating a nonprofit organization while making a difference for underserved children and their families. You will also work on a new initiative to combat antisemitism and hate of all kinds in the pre-K to grade 12 space. You will assist the founder in bringing together local and national partners to address the issues that threaten the education of our American children and advance our core values of justice, equity, and freedom for all rooted in an abiding belief that Jewish safety is tied to the health of our democracy and strong relationships between communities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Communicate and coordinate with nonprofit partners, corporate partners, donors, volunteers, and suppliers
- Manage ordering and tracking of filled backpacks and CareKits™ for distribution to nonprofit community partners including follow up for content
- Assist Founder in creating materials for outreach and events
- Ensure optimal operational functioning of the organization by proactively identifying and implementing procedures that improve efficiencies and communication
- Manage, organize and update Google Drive including spreadsheets, document storage and organizational file structure for seamless document retrieval
- Create simple Excel spreadsheets
- Manage logistics for backpack and CareKit™ packing events, mostly in the summer
- Create forms, calendars and spreadsheets relating to nonprofit partner needs, deliveries, packing events, etc.
- Update Wix website
- Management of donor lists and correspondence
- Pledge/Invoice creation and follow up
- Online research, data entry and analysis
- Administrative duties and general support as needed including assist Founder with Constant Contact email appeal campaigns
- Learn and manage all aspects of online donation platform and other tech platforms
- Learn and assist founder in fundraising
QUALIFICATIONS
- Passion for Supplies for Success’ mission and social justice
- Bachelor's degree required
- Computer proficiency in MS Office (Word, Excel, PowerPoint) and Google Business Suite (Gmail, Google Docs, Google Sheets, Google Drive) and knowledge of or willingness to learn Wix, Zoom, Give Lively, Constant Contact, and other online collaboration platforms
- Excellent written and verbal communication as well as strong interpersonal skills
- Highly organized, efficient, diligent, and able to create and maintain systems that facilitate management and operations and meet deadlines
- Prefer a minimum of one years related work experience at a nonprofit or graduate level degree or experience in related fields, including finance, law, technology, and start-ups
- Superior attention to detail
- Ability to juggle multiple tasks during busy summer season
- Must have robust internet access and own a personal Apple computer for this remote position
- Strong problem-solving skills and the ability to shift priorities when needed at fast pace
- Flexibility, positive attitude, and a sense of humor
- Creative thinker
- Experience in Canva, Adobe InDesign and Photoshop a plus
- Self-directed and comfortable working remotely, often independently
- Track Record of volunteer experiences
- Social media experience a plus
- Must be based in USA, EST
COMPENSATION AND BENEFITS
- $45,000/yr to $65,000/yr or $25 to $35 an hour for P/T based on the candidate’s job-specific experience, skills, education, and readiness
- Remote work
- Flexible hours and days
- Vacation: FT position - Earn three weeks paid vacation in first year of employment after 7 months; four or more weeks after initial year
- Opportunity for major advancement
- Opportunity to become Executive Director if located in NY, FL, NJ, or CT
- Work with purpose for impact
- Wholesale shopping at The Better Collection https://thebettercollection.square.site, a funding source for Supplies for Success
APPLICATION INSTRUCTIONS
Interested applicants should apply by sending a resume and brief description of why you would love to have this job, and what expertise and skills you would bring to the position to [email protected]. Please make the subject: Job Application