Office and Operations Administrator

We are seeking a motivated, detail-oriented, and tech-savvy individual to serve as the Office and Operations Administrator (O&OA) at our charitable non-profit synagogue in Cedarhurst, Long Island. The O&OA will collaborate closely with the Executive Director and other staff members to ensure smooth day-to-day odperations. The ideal candidate will be organized, customer-service driven, and adept at communicating effectively with both staff and congregants, ensuring a welcoming environment where the community's religious, social, and communal needs are met proactively.

Position Overview: We are seeking a motivated, detail-oriented, and tech-savvy individual to serve as the Office and Operations Administrator (O&OA) at our charitable non-profit synagogue in Cedarhurst, Long Island. The O&OA will collaborate closely with the Executive Director and other staff members to ensure smooth day-to-day odperations. The ideal candidate will be organized, customer-service driven, and adept at communicating effectively with both staff and congregants, ensuring a welcoming environment where the community's religious, social, and communal needs are met proactively.

Key Responsibilities:

• Reception: Oversee front desk operations, including answering phone calls, managing entry via buzzer, and greeting walk-in visitors. Address inquiries and direct them to the appropriate parties as needed.
• Weekly Bulletin: Work with the Executive Director and rabbis to compile and produce the synagogue’s weekly printed and digital communications.
• Calendar Management: Manage maintenance and event booking calendars. Coordinate maintenance staff schedules, Simcha requests, event agreements, security access, vendor coordination, and communicate with stakeholders to ensure seamless event execution.
• Accounts Receivable/Payable Support: Assist the Executive Director and bookkeeper with weekly accounts payable reports, data entry into ShulCloud, and clerical support for QuickBooks payments.
• Shul Communications Management: Ensure accurate contact information in the ShulCloud database, collaborate with the Executive Director on communications, and manage all synagogue mailings.
• Website and Social Media: Maintain the synagogue’s website and social media presence, including Facebook and other platforms (e.g., WhatsApp groups), ensuring relevant and timely content is shared.
• Graphic Design & Marketing: Assist in the creation of promotional materials such as posters, flyers, and social media ads, ensuring consistency in branding and effective program marketing.
• Supply Management: Coordinate with the maintenance team to manage office, janitorial, and food supply inventory and reorder as needed.
• Miscellaneous Administrative Support: Provide general administrative support for the Executive Director, committees, and board members as required.

Qualifications:

• Strong understanding of Jewish rituals, life cycle events, holidays, and customs.
• Excellent interpersonal and communication skills, both oral and written, with the ability to manage multiple priorities in a fast-paced environment.
• High proficiency in Microsoft Office (Word, Excel), QuickBooks Online, Canva, MS Publisher, WhatsApp, and ShulCloud (preferred).
• Strong attention to detail, excellent proofreading and grammar skills.
• Ability to work effectively with clergy, staff, and volunteers to meet deadlines and execute tasks efficiently.
• Community College or College experience in office administration or related field is an asset.

Additional Information:

• Duration: Full-time (with early Friday and Jewish holiday closings)
• Salary Range: $50,000 - $75,000, commensurate with experience (partial Healthcare benefit coverage will be available)
• Preferred Experience: 2+ years in a similar role

To apply:  Please submit your resume, cover letter, and salary requirements to: [email protected].

We look forward to reviewing your application!  We appreciate all applications.  We will only reach out to those we are considering for the position.