Administrative Coordinator (Part-Time via Contract)
Organization: PEP-RJ (Program and Engagement Professionals of Reform Judaism)
Position Type: Hourly, Fully Remote, Approximately 30 hours per month
About PEP-RJ
PEP-RJ is a small, lay-led professional networking organization dedicated to fostering connections and professional growth among its members. Members work in Reform Jewish synagogues throughout North America in the areas of programming, membership, and communications. Our success depends on efficient operations, strong communication, and meaningful events, highlighted by our annual March conference. Learn more about us at www.peprj.org.
Position Overview
The Administrative Coordinator is a critical member of our team, ensuring the effective day-to-day operation of PEP-RJ. This part-time, fully remote position supports business operations, communications, data management, member engagement, and event logistics. As the first staff member of the organization, this role will work closely with the lay leadership, who currently manage these tasks. A key part of this position is to help establish workflows, streamline operations, and create a strong partnership between the board and staff going forward. The ideal candidate is highly organized, proactive, and flexible, with the ability to balance routine tasks and increased activity leading up to our annual conference and periodic virtual events.
Key Responsibilities:
Business Operations Support:
- Manage organizational records, documents, and databases to ensure accuracy and accessibility.
- Streamline and support operational workflows and assist lay leadership with task coordination.
- Oversee regular administrative tasks, keeping the organization running smoothly.
Communications Management
- Draft and distribute e-newsletters, email updates, and announcements.
- Engage with members on social media, sharing relevant and engaging content.
- Support clear, engaging, and timely communication to enhance member experience.
Member Recruitment and Retention
- Maintain accurate membership records and support membership growth initiatives.
- Develop and implement strategies to enhance member engagement and satisfaction.
- Support recruitment efforts through outreach and communication campaigns.
Data and Record Keeping
- Ensure organizational data, including membership and event records, are current and accurate.
- Generate and maintain reports on member engagement, event attendance, and other key metrics.
- Collaborate with leadership to safeguard data privacy and security.
Budget and Financial Management
- Assist in processing payments, tracking organizational expenses, and supporting budget planning.
- Collaborate with lay leadership to monitor and report on financial activity.
- Maintain accurate financial records and support periodic budgeting and financial review processes.
Event Logistics and Administration
- Support the planning, logistics, and execution of PEP-RJ’s annual March conference, which serves around 75 attendees. Tasks include event registration management, committee meeting scheduling, communication with attendees, and logistical coordination.
- Assist in the organization and delivery of periodic virtual events, including webinars and networking sessions, by handling event set-up, communication, and attendee follow-up.
- Collaborate with volunteer committees and leadership to ensure smooth event operations, from pre-event planning to post-event wrap-up.
Qualifications:
- Proven experience in administrative, operational, or event coordination roles, preferably within a non-profit, professional networking, or membership-based organization.
- Strong organizational and multitasking skills, with a keen attention to detail.
- Excellent written and verbal communication abilities.
- Proficiency with digital tools for remote work, including database and file management systems, email marketing platforms, and virtual meeting software.
- Ability to work independently while collaborating effectively with lay leaders, members, and external partners.
- Flexibility to handle varying workloads, especially during high-demand periods leading up to the March conference.
Work Environment
This is a fully remote contract position with flexible hours. The workload fluctuates throughout the year, with peak demand during conference planning and execution.
Compensation
$25-35 per hour, commensurate with experience.
How to Apply
Please submit a cover letter and resume outlining your qualifications and interest in the role using our online application. Applications will be reviewed on a rolling basis until the position is filled.