Title: Director Finance and Operations

Reports To: CEO

Location: Toronto, Canada, hybrid

Full-Time: Permanent

THE ROLE:

The Director Finance and Operations has the overall responsibility for the efficient and effective financial operations of the organization on a national level. Specifically, this includes, but is not limited to finance, HR, operations, and supporting the services of several key stakeholders in Canada and Israel. As a member of the senior management team, the Director, Finance and Operations also has input into the strategic direction of the organization.

RESPONSIBILITIES:

ACCOUNTING:

• Organize and implement accounting processes and procedures for the organization, streamlining efficiencies, managing risk, improving financial processes, and managing internal controls.
• Continuously look for opportunities within the organization for cost savings and implement best practices.
• Oversee organization’s commitments and timing of payments to projects and partners.
• Prepare payroll for CEO review to report to Ceridian, post journal entries, payroll, and deduction at source calculations for all centres as well as T4 and Releve 1 preparation, CSST declaration and yearly set up for new rates. Includes payroll inquiries during the year from staff and government agencies as well as, when necessary, record of employment.

REPORTING:

• Preparing organization’s annual budget, including budgets by centre and by team.
• Approve event budgets, confirm donation receipt eligibility as applicable.
• Receive and review event reporting by budget vs actuals for all invoices Compare to Financial Edge for correct coding.
• Support teams and centre staff with budget documents or reporting comparisons year over year.
• Provide 12-week rolling cash flow forecast, updated monthly.
• Present monthly performance reports by centre, specifically comparing actual performance budget and report same to CEO. Reports should include an analysis of revenue for each event of each centre as well as associated costs.
• Present weekly, monthly, and overall campaigns analysis presentation for each centre, with comparisons as required, against previous fiscal year(s) and budget.
• Prepare full quarterly financial reporting documents for all centres with offices, centres without offices and donor Documents to be designed and refined in consultation with the CEO.
• Endowment Fund - Investments– calculation of gain/loss, FMV vs Cost, additions and sales, income from interest and dividends, fees and sales taxes and journal entries for fiscal year by investment account.
• Prepare donor endowment fund reports as required.
• Review externally prepared restricted donor endowment fund reports, calculate interest disbursements and present to donors as required.
• Maintains schedules throughout fiscal year, and at year end for campaigns, major gifts, commitment payments to projects, donation source and any other expense or income reporting required by the CEO and / or the BOD.
• Review credit card reconciliations, bank reconciliations and bank statements and provide to CEO and signing officer for approvals.
• Advisor to all centres with financial questions.
• Internal audit of all centres, financial reporting for the yearly audit including schedules.
• Reporting of financial information by centre and nationally to Auditors along with accompanying schedules.
• Oversee the organization’s external audit.
• Managing the organization through a CRA audit and provide support.
• Main point of contact to CRA.
• In consultation with the CEO and the Budget and Finance Committee chair, design standardized reporting for the Budget and Finance Committee, Prepare the reports for distribution five days prior to the Ensure that the reports include commentary on the financial health of the organization and when required attend the meetings.
• In consultation with the CEO & National Treasurer, design standardized financial reporting for Board of Directors, Prepare the reports for distribution five days prior to the Ensure that the reports include commentary on the financial health of the organization and when required attend the meetings.
• Review tax receipts before they are issued.
• Calculation of group insurance payroll benefit/deduction.
• Oversee organization’s insurance policies, safeguard organization with appropriate licenses for onsite events.
• Create a document retention policy and ensure that financial records are maintained and safely dispose as required.
• Review schedule of Israel Bonds, monitor maturity and accrue yearly interest.
• Member of the Investment Oversight Committee and provide support and reporting as required.
• Oversee & manage donor requests, including donation receipt replacement, delegating to support staff, but managing the donor relationship.
• Present quarterly financial statements and annual approved budget to the staff as required.

Human Resources and Operations:

• Participate in all aspects of the HR functions of the organization including, but not limited to, recruitment, interviewing, hiring, terminations, contract renewal, for permanent, part- time, or occasional staff.
• Participate in the onboarding of new staff.
• Maintain and assist in the development of policies and procedures, controls ensuring transparency and compliance in all areas including health, safety, accessibility, financial controls.
• Monitor and oversee organization’s IT function and software programs.
• Liaison to landlord in Toronto and support for national offices across the country.
• Supervise bookkeeper, data entry personnel, administrators.
• Mentor junior staff.
• Resource to all staff in the absence of the CEO.
• Other duties as assigned.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Master’s degree preferred (MBA, Nonprofit Management).
• Finance Certification: (ie. CA, CPA, CMA)
• 7-10 years in finance and operations, with 5+ years in management.
• Nonprofit sector experience preferred.
• Expertise in budgeting, financial reporting, and nonprofit financials.
• Strong leadership and communication skills.
• Knowledge of nonprofit regulations and fund accounting.
• Proficient in financial softwares with master user knowledge of Raiser's Edge and Financial Edge

TO APPLY:

Please forward resumes to  [email protected].

We thank all applicants for applying, however, only qualified candidates selected for an interview will be contacted.