Office Manager

Role Overview

The University of Illinois Urbana-Champaign Hillel, known as The Cohen Center, is seeking a highly organized, detail-oriented professional with exceptional administrative and communications skills to serve as our full-time Operations Manager 

The Operations Manager provides critical support to the Executive Director and will be responsible for the organization’s day-to-day operations including but not limited to responsible for overseeing the overall organization and cleanliness of the center, coordinating space use and program schedules, bookkeeping, maintaining donor records, providing administrative support, managing interns, and providing general customer service.

What You’ll Do

Managing the Facility:

• Manage and promote the Cohen Center’s revenue generating assets, including the parking lot, room rentals, and other opportunities as they arise.
• Manage space use, setup requests, and calendar for Hillel’s programs in the Cohen Center.
• Research and compose contracts for the Cohen Center
• Greet and direct visitors (students, parents, donors, etc.); answer, screen, and route incoming calls, mail, and general emails.
• Responsible for organization, inventory, and neatness of all areas of the Cohen Center, including the office suite, programming spaces, and frequently used storage areas.
• Schedules needs of the Cohen Center and interacting with Facility Corp’s staff, including but not limited to facility repairs, cleaning and security.

Administrative/Financial Support:

• Manage accounts payable, receivable, and petty cash, oversee credit card reporting and track monthly budget in conjunction with Accounting Department of the Jewish Federation of Chicago.
• Create, organize, and maintain donor and financial records and reports using Little Green Light, Excel, and other software as needed.
• Assist Executive Director by providing general administrative support including, but not limited to report generation, scheduling, correspondence, and document preparation.
• Provide additional support as needed, such as ensuring the completion of new hire paperwork, overseeing payroll reporting, and oversee the monitoring of security procedures.
• Management of 10-14 interns who serve as the main greeters and support for staff.

• Support JUF Campaign and mandatory campaign-related activities on an ongoing basis.
• Other duties as assigned 

What You’ve Accomplished

• B.A. from an accredited institution or similar work experience required.
• 2-3 years of administrative, bookkeeping, or office experience is preferred.

What You’ll Bring to the Job

• Demonstrated collaborative skills and ability to handle multiple project simultaneously.
• Friendly, dependable, detail oriented and organized.
• Experience with college students preferred.
• Proficient in Microsoft Office Suite, Google Docs.
• Knowledge of donor database management program (Little Green Light and others) preferred. Ability to learn new software systems is required.
• Familiarity with Jewish traditions preferred, openness to learning about Jewish traditions essential.
• Strong interpersonal, organizational, written, and oral communication skills required.
• Must be willing to have flexible hours.

What You’ll Receive

• A competitive salary in the non-profit marketplace.  The salary range is $45,000 - $50,000
• A comprehensive benefits package, including health insurance, retirement plan, Life, AD&D and Long Term Disability (LTD) insurances, Flexible Spending accounts, generous vacation/sick time, and parental leave.
• Great professional development, mentoring, and skill building opportunities

About Illini Hillel: Hillel at the University of Illinois Urbana-Champaign

Founded in 1923, Hillel at the University of Illinois was the first Hillel founded by Rabbi Ben Frankel. We serve as the home and support to Jewish life on campus for 3000 undergraduate and graduate students.  We offer diverse, pluralistic and innovative ways to engage in Jewish life on campus, bringing together students of different observance levels and backgrounds to be part of the Jewish peoplehood. Our Hillel building, The Cohen Center, is centrally located, two blocks from the main quad and a street away from the main campus street, Green Street. 

Hillel at the University of Illinois Champaign-Urbana is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.