Synagogue Operations Coordinator

Jewish Community (Synagogue) Operations Coordinator

Kehillat Ma’arav (KM) is a Conservative USCJ-affiliated congregation located in Santa Monica, California. KM fosters a welcoming, inclusive, and participatory Jewish community rooted in God, Torah, and Israel that strengthens tradition and identity through educational, religious, and spiritual growth.

Under the supervision and guidance of the Executive Director, the Operations Coordinator will manage the administrative functions of the office, and assist in facilitating logistics and other responsibilities for internal programming. This position will work closely with many other departments including religious school, facilities, finance, clergy, as well as lay leadership. 

Position Concentrations (examples)

General Administration & Office Management

• Answer telephones and greet visitors
• Maintain KM calendar (Google)
• Manage large mailings (HHD tickets, membership renewal, monthly statements)
• Ensure all office supplies are stocked; manage supply orders for other staff
• Maintain office equipment and schedule repairs (postage, printer/copier, folder)

 Ritual Support

• Work with Gabbai & Ritual Committee to schedule Shabbat honors & Haftarah readers
• Write announcements for weekly Shabbat greeters
• Provide supporting materials for all worship services (honors, Yahrzeit lists, Healing Lists, etc)
• Process and mail Yahrzeit letters
• Write and send bereavement notices

 Programming & Events

• Serve as “registrar” for KM activities: creating sign-up forms, tracking RSVPs and payments
• Create event links for online activities (Zoom)
• Coordinate food service with caterers for Shabbat, holidays, other special events or requests by staff and committees.

 Other Synagogue Support

• Track, process, and acknowledge all donations (acknowledgment letters, tribute cards)
• Provide data and other information to committees (birthday cards, anniversary calls, etc)
• Maintain accurate email distribution lists
• Manage synagogue database, making updates and changes as necessary

Required Skills & Experience

• Organization: superior organizational skills (filing, note taking, list making, follow-up)
• Communications: exceptional communicator, both in writing and verbal interactions with staff, vendors, congregants, and volunteers
• Administrative: strong command of all MS Office applications (Word, Excel, Power Point, Publisher) and Google Suite: mail merge, spreadsheet creation / data gathering and analysis, Calendar, Drive, Forms. Other helpful software tools: JotForm, Sign Up Genius, Wufoo, Form Stack, Constant Contact, Rakefet, Adobe CC Suite, WordPress
• Marketing: Comfort in navigating social media posts and pursuing online engagement
• Systems-savvy: Knowledge of and ability to explore new databases and software tools Ability to understand the mechanics and the theory behind administrative processes (what we do and why we do it) and insight into improving those processes
• Time management: Ability to effectively set priorities and manage expectations accordingly; ability to set event timelines, paying close attention to when certain tasks must be completed
• Focus: Ability to work with minimal direct supervision and to initiate plans of action without prompting
• Hands-on experience: At least 2+ years of experience in administrative/operations role, comfort in planning special events, catering, or other programming a plus.
• Knowledge: personal, professional, or educational familiarity with Jewish ritual is very helpful, but not explicitly required.

Interested candidates should send **resume PLUS cover letter** to Kate Flanagan, Executive Director, at [email protected]. No phone calls, please and thank you!