About the Organization:
UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.
Description:
The Mission’s Department is responsible for planning Jewish trips to countries around the globe in order to highlight UJA’s work abroad, enhance the efforts of UJA-Federation’s annual campaign, and engage our donors closely with our work around the world. These missions provide donors and potential donors with the opportunity to see for themselves how our campaign supports critical social services and the reach of our network to special access speakers, political officials, and social changemakers around the world. In this role, the Missions Assistant will provide support to the Missions Department’s director and team.
Major Responsibilities:
- Assist with organization and logistic planning concerning missions both domestic and overseas
- Process all mission registration forms and compile information in an orderly way
- Work with tour operators and flight vendors on participants and staff itineraries, spreadsheets, and necessary pre-trip information
- Add missions to the fundraising events calendar and fundraising database
- Manage invoices, deposits, payments, and financial reporting as it relates to each individual mission by working with accounts payable and purchasing departments
- Prepare work orders for each mission, submit to Legal and vendor, and get required signatures
- Process and follow up on print production, expense reports, check requests, and supply orders
- Assemble materials for internal and external meetings (mission-orientation and recruitment-meeting packets)
- Act as a verbal liaison between directors, staff members, and lay leaders
- Sustain effective filing system for fast retrieval
- Perform other work duties as assigned
Qualifications and Competencies:
- Bachelor’s degree required
- Proficient in Microsoft Office, specifically Word and Excel
- Strong organizational and interpersonal skills
- Extremely detail-oriented, with an ability to multitask in a fast-paced environment
- Ability to work independently and as part of a team
- Well-developed verbal and written communication skills
- Ability to establish and maintain satisfactory work relationships with other employees, volunteers, and lay leaders
- Ability to organize and prioritize work to meet deadlines
- Flexibility and ability to work late on occasion
Salary Information:
The salary range for this role is $45,000.
Great Perks. Because We Appreciate Great Employees.
TIME OFF
We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.
HYBRID MODEL
We’re operating on a hybrid work model: three set days in the office and two days remote. So enjoy the best of both worlds — the comforts of home and the energy of the office.
HEALTH CARE
UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.
PLANNING FOR RETIREMENT
UJA employees can enroll in a pension plan and tax deferred annuity.
CAREER DEVELOPMENT
Classes, workshops, and compelling speakers will keep you at the top of your game.
COMMUNITY
We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)
SOME MORE (YES, MORE!)
We also offer a backup childcare program. And a commuter benefit plan. So, you can get to work and feel good about it.