Administrative Assistant

 Our Mission

Temple Beth El of South Orange County is a welcoming Jewish home where individuals and families come together to celebrate, explore, and engage in diverse Jewish practices through mitzvot: prayer, learning and acts of loving kindness.

Our Vision

As the Samueli Center for Progressive Judaism, we honor Judaism of the past by making it relevant today and for generations to come. We envision a future where we connect Jewish living with a life of meaning, fulfillment, and the opportunity to serve others.  We are stewards of a Jewish future in South Orange County. 

Seeking Administrative Assistant to provide vital support to ensure smooth office operations by handling a variety of clerical and administrative tasks, such as managing the calendar scheduling, database management, handling correspondence, and maintaining records. This position will serve as the first point of contact for visitors and members providing general information and assistance, including greeting, answering the phones and doors. 

Key Responsibilities of an Administrative Assistant:

• Scheduling and Coordination:Updating and maintaining Temple Calendar 
• Communication:Answering phones, handling emails, and forwarding messages, answering security doors.
• Office Support: Ordering office supplies, maintaining equipment, and coordinating with vendors. 
• Data Entry and Reporting:Preparing reports and documents, and updating information in databases and spreadsheets. 
• Customer Service:Providing assistance and information to visitors and members.
• Daily operations: check scanning, mail sorting and distribution, liaison to tenants.
• General Administrative Tasks:Performing a variety of other clerical tasks, such as sorting mail, photocopying, and scanning checks, mail merges, etc.
• Problem Solving:Identifying and resolving routine administrative issues. 
• Team Support:Assisting other team members with administrative tasks. 
• Confidentiality:Handling sensitive information with discretion and professionalism. 

Skills and Qualifications:

• Knowledge of Microsoft Office and Excel, PowerPoint and Outlook is required, including mail merge, etc. Knowledge of ShulCloud is a plus.
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Attention to detail and accuracy
• Strong problem-solving skills
• Customer service orientation
• Adaptability and willingness to learn new skills