Receptionist/Administrative Assistant @ Lincoln Square Synagogue

Receptionist/Administrative Assistant

Due to COVID, we are currently working remotely and will train you remotely until the office staff is back in the building. We are a vibrant and active shul and look forward to welcoming the right applicant to the Lincoln Square Family.

Media/Communication:
Drafting and coordinating the writing of our weekly newsletter
Drafting & sending email blasts about events
Order posters & update outdoor electronic display
Keep synagogue website updated
• Greeting & welcoming visitors
• Reception (phone, email, walk-in inquiries, electronic entry)
• Clerical duties (office organization, create labels as needed, sort & distribute mail, mailings, filing, photocopying, coordinating with vendor for office machine repairs)
• Maintaining office supply inventory
• Assume other positions, duties or office functions for an interim when other employees are out of the office.
• High Holy Days: Liaison with High Holiday Seating Volunteer Committee regarding seating, tickets & reservations
• Update the Board of Trustee and Governors and Officer Committee lists as needed
• Update weekly phone messages for prayer service times & Eruv status (concurrently update website & electronic display)
• Supporting other employees & volunteers (i.e. Rabbi, Executive Director, and President)
• Order weekly Kiddush food for various minyan’s and coordinate set up with custodial staff
• Book Kiddush member reservations and work with them on newsletter wording (in honor of/in memory of)
• Create the annual Book of Remembrance for the High Holidays (yizkor service)
• Confirming the weekly class schedule with the various teachers/clergy

Qualifications:
• Understanding of Jewish rituals, life cycle events, holidays & customs
• A high level of proficiency in MS Word, Excel, Powerpoint
• Knowledge of ShulCloud, Constant Contact a plus
• Strong writing and proofreading skills
• Pleasant telephone manner
• Strong level of discretion and judgment

Application Instructions

Job Summary

Job Location
Lincoln Square Synagogue
180 Amsterdam Ave.
New York , New York 10023
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