Program Coordinator, The Collaboratory: A Center for Jewish Education

• Coordinate all event logistics, including scheduling, securing venues, booking hotels and catering, arranging travel, organizing supplies, and processing honoraria, invoices, and reimbursements using GW software (e.g. Concur) and systems.
• Provide on-site logistical support for events, including setup and cleanup, managing and picking up supplies and food, notetaking, troubleshooting, and assisting with real-time needs;
• Request, submit, and monitor invoices, honoraria, and reimbursements for travel and events, consultants, procurement, and other expenses associated with center needs and sponsored projects.
• Maintain and reconcile expenses for Collaboratory staff and track spending to align with budgets using excel and/or other software.
• Assist Collaboratory staff with student communications and follow-ups to ensure timely and efficient enrollment, admissions, and graduation processes.
• Coordinate schedules and maintain calendars for assigned staff, prioritizing and arranging meetings, conferences, and appointments with both internal stakeholders and external partners using Google Calendar, Zoom, and other software.
• Support the composition of reports related to project funding requirements and prepare background materials as needed.
• Perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Desired Qualifications

• Bachelor’s Degree is desired.
• Ability to multitask in a fast-paced environment.
• Attention to detail.
• Ability to work as part of a team.
• Ability to plan and implement events and convenings.
• Able to lift and carry up to 30 pounds is desired.
• Strong computer skills, including proficiency with MS Word and Excel, Zoom, Gmail, and Google Calendar.

Stipulations

• Employer will not sponsor for employment Visa status.
• The position is a limited term assignment ending 1 year from date of hire.

Submitting the Application

Interested applicants should email submit via the GW Job Portal: https://www.gwu.jobs/postings/116599.