Administrative Assistant

          Overview

Kerem Shalom, a vibrant, progressive, 250-member synagogue in Concord, Massachusetts, seeks an energetic and organized individual to be a 20 hour/week Administrative Assistant (AA).

The AA will provide support needed to help ensure that our services, classes, programs, and other activities run smoothly and professionally. They also will help ensure that Kerem Shalom is a warm and welcoming place for members, visitors, and guests. While the work primarily will be done during weekday business hours, the AA will be asked to work on some evenings, weekends, and Jewish holidays. The AA will report to the Temple Administrator and work collaboratively with our Rabbi, Director of Education and Engagement, our Cantor/Director of Adult Programming, and, at times, with our lay leadership.

Candidates should have excellent organizational and communications skills and be committed to making the synagogue experience the best it can be for members, potential members, and guests. Knowledge of Jewish customs and celebrations is preferred but not required.

          Responsibilities

Working under the direction of the Temple Administrator and in collaboration with our professional staff and lay leadership, the AA will be responsible for a variety of tasks. Specific responsibilities will include but will not be limited to:

• Helping organize and oversee logistics for community-wide activities and events: The AA will help plan, organize, and manage logistics for community-wide holiday celebrations, special events, monthly community dinners, and monthly Tot Shabbat dinners. This work will include tracking RSVPs, ordering food and supplies, setting up name tags and other materials, ensuring that we have adequate staffing (including childcare if needed), and at times, providing on-site support during celebrations, events, and dinners.

• Providing ongoing support for Youth Education Programs: The AA will provide support for a wide variety of family and youth education programs–particularly our weekly Hebrew School Reimagined and 7th Grade classes; our monthly Holiday Preschool and Kindergarten; our monthly dinners for Hebrew School students and parents, our monthly Tot Shabbat dinners, and our regular family education programs.

• Keeping our records up to date: The AA will help ensure that our records for members, students, and volunteers are up to date and for maintaining email lists we use to communicate with all members and with families who have children enrolled in our educational programs.

• Providing administrative support: The AA will help ensure that the synagogue has adequate supplies and materials for classes and other activities. In addition, the AA will work with the Temple Administrator to ensure that the building is staffed, particularly when people are coming to do work on the building. The AA will take on other administrative responsibilities on an as-needed basis.

  Work Schedule

• The position is expected to be 20 hours/week.

• The AA will primarily be in person at Kerem Shalom in Concord.

• During the school year, the AA will work through early evening on Mondays.

• From September to June, the AA may have to work on some Friday nights and, occasionally on Sunday mornings or afternoons.

• The AA is also expected to be present at community celebrations of major Jewish holidays.

  Required Skills

• Organizational skills – ability to prioritize, take initiative and work independently or as a member of a team as required.

• Proficiency with Microsoft 365 (Word and Excel) and/or Google Workspace (Gmail, Google Drive, Google Docs and Google Sheets)

• Comfort with technology and a demonstrated ability to learn new programs and technological skills.

• Good communication skills, both written and verbal.

• Excellent interpersonal skills.

  Preferred Skills

• Familiarity with Jewish customs and celebrations and enthusiasm for expanding knowledge about Jewish life.

• Proficiency with other software programs used by Kerem Shalom, Constant Contact, Salesforce, and Zoom.

  Education/Experience

• Nonprofit, customer service experience preferred.

• Associate’s or Bachelor’s Degree preferred

• Experience with synagogues or other Jewish organizations is preferred

         Salary/Benefits

• $20-to-$24/hour, depending on experience

• Generous PTO (holidays, personal, vacation time)

  How to apply

? Please send a resume and a cover letter to [email protected] that explains your interest in this position.

        About Kerem Shalom

Kerem Shalom–Vineyard of Peace–is a vibrant, inclusive, and welcoming community that is the center of Jewish life in Concord and surrounding communities. More information about Kerem Shalom is online at www./keremshalom.org/.